Job Title: Despatch and Office Administrator
Penguin Random House, the largest trade book publisher in the world, is seeking a dedicated and organized individual to join our dynamic team in North Sydney.
We are looking for someone who thrives in a fast-paced environment, is passionate about ensuring smooth office operations, and values work-life balance.
* Manage incoming and outgoing mail and courier distribution efficiently.
* Coordinate the internal distribution of parcels and Advanced Reading Copies (ARCs).
* Ensure photocopiers and coffee machines are regularly refilled and maintained.
* Provide general assistance with events and functions.
* Maintain and order stationery, paper, and toner supply to ensure uninterrupted office operations.
* Identify, investigate, and resolve building maintenance and other site-related issues in a timely and cost-effective manner.
* Handle facilities management and office administration tasks.
* Ensure compliance with Occupational Health & Safety (OH&S) standards.
* Perform reception duties, including greeting visitors and handling phone calls.
* Manage expense reports and related documentation.
About You:
* Ability to adjust to changing priorities and work environments.
* Excellent communication and interpersonal skills.
* Develop and maintain strong relationships with internal and external stakeholders.
* Maintain high levels of enthusiasm and energy in a busy office environment.
* Strong organizational and planning skills to manage multiple tasks effectively.
* Efficiently plan and organize work to meet deadlines.
* A proactive approach to problem-solving and a keen eye for detail.
* Ability to perform well under pressure and maintain quality.
* Understanding of various business operations and functions.
* Previous experience in office administration or a similar role is preferred.
* Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
* Ability to work independently and as part of a team.
Penguin Random House is committed to providing a workplace and culture that values diversity and inclusion across all levels of the business.
We recognize and acknowledge the contribution of people with diverse backgrounds, experiences, and perspectives.