As a Senior Records Management Officer you will engage in-person across portions of School Regions with regional, divisional, and school administrative staff to provide support in the appropriate appraisal and sentencing of records in compliance with Queensland State Archives approved Schedules and relevant Departmental policies and procedures, to meet legislative requirements and strategic information governance objectives of the department.
Key tasks / responsibilities:
This role involves varying degrees of travel within Queensland, and has the following responsibilities:
* Participate proactively with major programs at state-wide level and of critical importance to the department, operating within broad policy guidelines, with responsibility for a service wide function, including but not limited to:
o Provide support and advice to school administrative staff regarding the appraisal and sentencing of large volumes of physical departmental records held within a school environment
o Provide accurate advice to school administrative staff regarding the preparation and defensible destruction of records
o Identify records for transfer to Queensland State Archives for permanent retention
o Provide advice to school administrative staff on the ongoing archiving and storage of physical records
o Undertaking required project activities including providing progress reports, identifying risks, liaise with project management and information management staff, and act as the accountable senior archivist in supporting school staff to prepare and dispose of records.
* Provide advice and recommendations to ensure compliance with Queensland Government legislation, policies and procedures relating to recordkeeping, information management and information governance in the public sector.
* Prepare reports, briefing notes, presentation and correspondence for consideration by project and records management.
* Provide advice and training regarding records management to school staff and other departmental staff, including mentoring other staff and contractors as directed.
* Work autonomously as well as contribute to a team environment.
* Undertake all work and other activities, when at work and within the community, including but not limited to travel, in full compliance with relevant departmental policies and acting at all times with full integrity and professionalism as a representative of the Enterprise Information Services Records Management team, and the department.
Capabilities / Desirable attributes
* Experience in appraising and sentencing records of all formats to meet the legislative obligations of a public sector agency.
* Experience in the management of records at a strategic governance level e.g., in compliance to organisation-wide processes and practices to provide a consistent and integrated approach to records management, within a government department.
* Experience in delivering support and guidance in full compliance with enterprise-wide records management practices in a large, diverse public sector organization.
* Excellent interpersonal and customer service skills - ability to interact professionally with a wide range of departmental clients.
* Ability to train and mentor other staff in records management.
* Strong understanding of sound change management.
Mandatory Requirement
* Willingness/ability to travel by plane or car and work primarily on-site in schools across the State of Queensland due to the requirement to assess physical records that must stay on premise.