Job Title: APS4 Executive Assistant
Location: Canberra, Australia
Salary: AUD 72,000 - AUD 78,500 per annum + Super (15.4%)
About the Role
We are seeking a highly motivated and skilled APS4 Executive Assistant to join a dynamic team within a Federal Government Department on a 6-month fixed term contract.
This is an exciting opportunity to work with a high-profile Federal Government client and support senior executives in their mission to serve the Australian people.
The successful candidate will have a proven background in administrative and executive support, with strong communication skills, stakeholder engagement, and the ability to operate in a fast-paced and changing environment.
Key Responsibilities
* Calendar Management: Scheduling appointments, meetings, and events for senior executives and staff.
* General Administration Support: Providing high-quality, accurate, timely, and professional administrative and logistical support to executives, staff, stakeholders, and clients.
* Travel Coordination: Managing branch finances and travel in line with allocated budgets.
* Document Management: Drafting, editing, and proofreading documents, correspondence, and reports to a high standard.
* Communication: Managing and prioritizing emails, phone calls, and other correspondence on behalf of senior executives.
* Meeting Support: Attending meetings, taking accurate minutes, and following up on action items to ensure timely completion.
* Confidentiality: Maintaining strict confidentiality of sensitive information and handling classified materials as required.
Requirements
* A demonstrated ability to provide high-level executive support in a fast-paced environment.
* Strong organisational and time management skills.
* Well-developed interpersonal, liaison, and representational skills, and the ability to establish and maintain relationships.
* Excellent written and verbal communication skills, including a strong attention to detail.
* Proficiency in the use of office software, including Microsoft Office Suite.
* A high degree of discretion and professionalism.
* Knowledge of government processes and procedures (highly desirable).
How to Apply
To submit your application, please contact Taylor Gotovac at flexhive by Hudson for a confidential discussion.