DESCRIPTION
Job Description:
The Procurement/Project Manager for NEPEAN Conveyors (QLD) will achieve delivery of planned time, cost, and quality metrics for NCQ projects in line with Contract & NEPEAN Conveyors policies and procedures.
Key Accountabilities:
Project Planning:
* Initiate pre-project risk assessment/review and communicate findings to Key Stakeholders as applicable.
* Be involved in & where practical recommendations during tendering/estimating.
* Facilitate handover from Sales & conduct formal scope/contract review.
* Review existing design/build sequence aspects, communicate with Engineering & optimise, increase, or improve profitability throughout the lifetime of the project.
* Compile and facilitate a detailed P.E.P (project execution plan).
* Produce and report all project scheduling & resource requirements ensuring adequate float and contingency for risk.
* Implement effective and accountable communication methods to relevant stakeholders (including but not limited to the client and key suppliers) to ensure clarity of understanding regarding the deliverables & expectations required.
* Produce cost tracking and variation communication methods in line with both internal & external reporting & cost capture requirements.
* Define, review & plan level of quality required in line with contract & NEPEAN policies & procedures.
* Establish and maintain processes to manage scope over the project lifecycle, setting project quality and performance standards, and assessing and managing risk within, and across, multiple projects.
* Develop and maintain partnerships with outside resources—including third-party vendors.
* Monitor and assign resources appropriately to streamline project efficiency and maximise deliverable outputs.
* Report project outcomes and/or risks to the appropriate management channels as needed—escalating issues as necessary based on project work plans.
Project Facilitation:
Managing the main contract in the role Act as the Contractor's Representative.
* Acting as the single point of contact with the client.
* Managing the kick-off meeting and overseeing it is conducted.
* Ensuring that the project risk register is maintained, mitigated, and updated.
* Reporting against the large project review approval monthly to the General Manager on project status and health.
* Overseeing that the client is well informed and further build or develop relationships with customers for repeat business.
* Committing to compliance with the approved Project Execution Plan.
* Ensure implementation and management of design and Engineering Management Plan, working with the engineering department to ensure required engineering processes are followed and completed in line with project schedule requirements.
* Ensure compliance with the contract and without fail to administer any extension of time and variation in accordance with contract terms.
* Liaise with supply chain to ensure the best pricing and lead times out of preferred suppliers and subcontractors and ensure requisitions are undertaken expeditiously.
* Implementation, management and reporting of head project schedule, utilising scheduling information received from subcontractors.
* Maximise invoicing monthly and invoice upon immediate achievement of milestones or earlier as negotiated.
* Monitor and measure time, cost, quality, risk, margin & cash flow without fail.
* Coordinate all project activities in accordance with relevant legislation, regulations, standards, and guidelines.
* Proactively bridge and rectify performance gaps in budgets or schedules before it becomes a problem.
* Effectively liaise and build relationships with internal stakeholders in sales, engineering, operations, and supply chain.
* Identify opportunities to optimise construction and operational costs through value engineering of contract and order specifications.
* Ensure strict compliance to internal and NEPEAN delegations of authority
* Ensuring conformance to the Inspection and Test Plan;
* Project Controls and Reporting:
* Ensure purchase orders and or contract is receipted from the Project Principal c/w signatory before any costs are incurred on any project or variation.
* Ensure project financial summary sheets are completed, accurate and delivered to the General Manager and Managing Director within 3 days of the end of the month.
* Reporting against the large project review approval monthly to the General Manager.
* Seek performance information and assistance from the contract administrator as required
* Familiarise and implement process improvements and methodologies used across NEPEAN
* Ensure the change management process is recorded, executed, and verified for accuracy.
* Ensure a robust electronic file system is in place to guarantee the completeness of project documentation pertaining to the scope, time, cost, quality, resources, communications, risk, and procurement.
Project Close-Out:
Ensure Completion (operational, practical, and final as appropriate) certificates are received from clients within agreed time frames and or contract.
* Ensure a project closeout review is conducted, lessons learned are recorded and communicated to project stakeholders including where appropriate the client.
* Ensure completed project electronic files are migrated to SharePoint for archiving
EQUIPMENT, MACHINERY & TECHNOLOGY OPERATING:
Pronto
MS Office suite / including Advanced Excel and Project
INTERNAL/ EXTERNAL STAKEHOLDERS:
P/L Owner
Employees
Customers
Contractors
EDUCATION, QUALIFICATIONS AND EXPERIENCE:
Min 5 years' experience within a Project Manager role for projects &$gt;$5m; plus
Tertiary qualifications in a related discipline, Project Management and or Mechanical Engineering
Skills & Knowledge:
Ability to administer processes systems & resources.
Well-developed supplier and customer contact network
Exceptional communication and interpersonal skills
The ability to strategically evaluate and solve complex problems
Strong attention to detail
Compliance orientated and customer-focused
Persistence and Tenacity
Adaptability and Flexibility
An understanding of organisational development
Work personality strongly aligns with NEPEAN's DNA
DIMENSIONS OF THE POSITION:
Financials
Financial Performance
Improved cash flow
Return on funds employed
Earnings Before Interest and Taxes (EBIT) growth
WH&S:
Responsible for awareness of own health, safety, and well-being in the workplace. Also responsible for allowing all NEPEAN policies, processes, and procedures.