JLL supports the Whole You, personally and professionally.Our people at JLL are shaping the future of real estate for a better world by combining world-class services, advisory, and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.What this opportunity involves:Are you a detail-oriented professional with strong financial acumen and excellent administrative skills? Join our team at 670 Chapel as our new Administration Manager! This position is Part-Time, 3 days per week.An overview of the role:Maintain financial accuracy and budget tracking of the Centre's operating costsAnalyse and manage Income and Expenditure (P&L) reportsProcess monthly accruals, journals, and prepaymentsPrepare and distribute Outgoings and Marketing Budget Statements annuallyCalculate and process turnover rent where applicableManage reception, including customer service, calls, and enquiriesHandle office documentation, correspondence, filing, and record-keepingMaintain various office registers (lost property, keys, breaches, retailer lists, etc.)Prepare and distribute monthly reports with commentary on budget variancesPerform lease administration duties, including maintenance of Tenancy Schedules, Insurances, and Bank GuaranteesManage invoice processing, including raising purchase orders and codingSupport maintenance of operational risk and compliance mattersEnsure tenant compliance with lease agreements (sales reporting, insurance, trading hours, etc.)Assist Centre Management team in maintaining presentation standardLiaise with Receivable and Processing team on financial mattersCoordinate with Property Finance team on MRI financial requests and processesSupport Centre Manager in addressing operational issues related to the Centre and Owners CorporationSound like you? This is what we’re looking for:Previous experience supporting a small team in an administrative capacityFinancial or accounting experience preferredStrong computer skills, especially in Microsoft Word and ExcelExcellent organisation, time management, and communication skillsAbility to work on-site due to operational requirementsWhat you can expect from us:You’ll join an entrepreneurial, inclusive culture. One where the best inspire the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you.As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation or disability.Interested candidates, please apply following the link below quoting job reference number AFREQ405664.
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