Job Title: Administration Support
Location: Melbourne | Northern Metropolitan
Job Type: Fixed term - Part time
Organisation: Austin Health
Occupation: Administration/Secretarial
Reference: 2501
Salary Range: $74,448 - $82,305 base pro-rata depending on qualifications and experience + generous salary packaging + super
Hours: 15.2 to 22.8 hours per week
Duration: 12 month Fixed-Term Position
Austin Health is the major provider of tertiary health services, health professional education, and research across three campuses in the Northeast of Melbourne and state-wide.
We have a highly engaged, diverse, and collaborative workforce that is unified by our goal to help people live healthy and fulfilled lives.
About the Parent-Infant Research Institute (PIRI) and Austin Health
The Parent-Infant Research Institute (PIRI) is a vigorous and innovative Australian research institute focusing on understanding parent and infant well-being, as well as developing and delivering treatments (www.piri.org.au ).
Our mission is to support all parents and their babies in the first 1000 days of life, from pregnancy and throughout infancy.
PIRI is based at Austin Health, which is a major provider of tertiary health services, health professional education, and research across three campuses in the Northeast of Melbourne and state-wide.
We work closely with Austin Health's Perinatal Community Services and collaborate with Austin Health's diverse and collaborative workforce that is unified by our purpose, which is to help people live healthy and fulfilled lives.
About the Role
This position is to provide administration support to the Director of the Parent-Infant Research Institute and work collaboratively with the Business Manager and the broader research team (researchers and psychologists), agencies, and the University of Melbourne.
Key Responsibilities:
* Provide general administration such as drafting emails, zoom admin support, and managing day-to-day business including bookings, stationery, visitor queries, maintaining PIRI environment.
* Assist in the preparation of budget acquittals and financial accounts.
* Problem-solve day-to-day problems.
* Share job tasks and handover as needed.
* Recruit and employ research staff and develop familiarity with Success Factors, Austin Health's platform for appointments and the Kronos system.
* Liaise with HR and Payroll Services.
* Coordinate meetings; contribute to Policy and Procedures.
* Manage postgraduate research students and visiting fellows.
* Act as a Fire Warden as and when required.
* Perform research administration as needed.
* Assist with submissions for grants, progress reports, financial auditing of grants, and the preparation of papers for publication.
* Liaise with Austin Health, external health professionals, including maternal and child health centres and national and international investigators linked with the CRE, and other relevant services.
About You
We are seeking a flexible and efficient person, able to work independently, manage tight timelines, enjoys working in a team environment, and who has excellent written and computer skills.
Desirable qualities include:
* Experience as a senior administrator.
* A high degree of organizational management skills, including ability to deal with a range of different tasks simultaneously and manage tight timelines.
* Excellent communication skills, both written and oral.
* Understanding of grant processes, including NHMRC grants, progress reports, and research publication requirements, psychology research documents, and acquittals.
* Familiarity with managing staff processes and budgets.
* Advanced proficiency and expertise in computer operation, including Office 365 (Microsoft Word, Excel, PowerPoint), Access, Microsoft Explorer, Internet, and EndNote software.
Working at Austin Health
Our people receive a variety of rewarding benefits, including:
* Greater take-home pay through generous salary packaging benefits, for living expenses, meals, and holiday accommodation.
* A suite of wellness initiatives designed to support you, including discounts on fitness memberships and health insurance, and a comprehensive wellbeing program.
* Mentoring and career development opportunities.
* Onsite childcare, easy access via public transport, car parking, and end-of-journey facilities for cyclists.
* Five weeks annual leave (pro-rata for part-time), plus purchased leave.
Work with Us
We are committed to cultural safety and health equity for Aboriginal and/or Torres Strait Islander People.
We celebrate, value, and include people of all backgrounds, genders, identities, cultures, bodies, and abilities.
We welcome and support applications from talented people identifying as Aboriginal and/or Torres Strait Islander, people with disability, neurodiverse people, LGBTQIA+, and people of all ages and cultures.
If you feel this role is right for you, we encourage your early application.
Applications will be reviewed as they are received, and the interviews may take place prior to the closing date.
This means we reserve the right to close a job ad prior to the advertised closing date.
All appointments are made subject to a satisfactory National Police Check and if required, a Working With Children Check.
If you require any reasonable adjustments to the recruitment process, you are welcome to reach out to the hiring manager: Jeannette Milgrom.
Application Closing Date: 9 February 2025