About the organisation An established not for profit organization providing a range of support services to help people gain meaningful employment. About the Role Seeking a proactive Facilities & Fleet Administrator to manage the day-to-day operations of our facilities and fleet. This role involves overseeing building maintenance, ensuring safety compliance, and managing the maintenance and scheduling of company vehicles. Facilities & Property Administration: Manage the central property and fleet Outlook inboxes Ensure all properties comply with all regulations (eg. tag & testing, OH&S etc) Assist as required with site closures & establishment of new sites, including office fit-outs Establish and maintain an up-to-date database of certified suppliers/tradesmen to service all sites across. Process and arrange for a standard monthly payment for all recurring monthly property charges (in accordance with Finance) Action account queries regarding property/leases/fleet/maintenance/etc Coordinate the facilities and service contractors as required Lodge and assist with property insurance claims Assist with contract management as required Fleet Administration Ensure motor vehicle fleet is in accordance with leasing & policy requirements Ensure the leasing company database is up to date with accurate information on the driver of the car (eg cost Centre and site pool vehicle) Update driver information as required, eg register of current licenses Ensure all logbooks completed for TOT and Pool vehicles per policy or other requirements Qualification and Experience Experience with facilities, property and contracts management Experience in delivering and reporting on services according to agreed Service Levels Ability to maintain high productivity levels with accuracy while under time pressure and/or dealing with conflicting priorities Customer service orientation with demonstrated communication, negotiation and conflict resolution skills Experience in dealing with a wide range of stakeholders and locations Experience in working in a service driven, customer focused environment. How to apply Click APPLY or contact Olivia Agar on (oagarfourquarters.com.au) for a confidential discussion. Please note your suburb of residence on your resume Due to lack of public transport Candidates must have a car