Get AI-powered advice on this job and more exclusive features.Position Title: Office ManagerLocation: South Melbourne, VIC (On-site)Employment Type: Full-TimeAbout Panthom Engineering :Panthom Engineering is a fast-growing consultancy specialising in residential structural and civil engineering. With a national and European presence, we are rapidly expanding and continuing to build a reputation for delivering practical, high-quality solutions. Our diverse, multinational team fosters a collaborative, supportive, and innovative work culture.Position Overview :As Office Manager, you will play a central role in coordinating daily operations and supporting our technical team. You’ll be responsible for managing schedules, coordinating meetings and inspections, overseeing the CRM system, and reporting to management. You will also be involved in human resource support, including tracking engineer performance and helping ensure smooth internal operations.Key Responsibilities :Manage the daily and weekly schedules of the technical engineering teamCoordinate client meetings, engineering inspections, and site visitsLiaise with clients and assist with lead follow-up and basic sales supportMaintain and manage the company CRM system (data entry, updates, reporting)Oversee basic human resource functions such as performance tracking and team reportingEnsure smooth and organised day-to-day office operationsProvide regular performance and scheduling updates to senior managementAssist with general administrative support across the businessSkills & Qualifications :Diploma or Bachelor's degree in Business Management or a related fieldStrong organisational and time management skillsExcellent communication and interpersonal abilitiesProficiency in Microsoft Office and experience with CRM systemsUnderstanding of the construction or engineering industries preferredInterest or experience in basic HR coordination (e.g., tracking team KPIs, supporting staff reviews)Ability to multitask, prioritise, and work independently in a fast-paced environmentSeniority level: Entry levelEmployment type: Full-timeJob function: Management and ManufacturingIndustries: Civil Engineering
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