Senior Accounts Payable Officer
Leads the AP team in accounts payable processing and associated tasks, ensuring timely and accurate payments while adhering to company policies.
Key Responsibilities:
1. Process all accounts payable transactions accurately and on time in accordance with relevant policies, processes, and procedures.
2. Supervise, mentor, and provide guidance to AP officers.
3. Reconcile payments and expenditures, including invoices, statements, cheques, and refund requisitions, in compliance with AP procedures.
4. Evaluate and ensure correct approval processes are followed and GL postings are accurate.
5. Carry out supplier reconciliations to prevent over, under, and duplicate payments.
6. Allocate workflows in the central AP mailbox to ensure deliverables are met and invoices are paid on time.
7. Communicate with the wider business to address queries in a timely manner.
8. Ensure invoices are processed promptly to minimize month-end accruals.
9. Manage the weekly accounts payable payment run.
10. Review vendor listings and maintain them.
11. Assist with general expense management, including employee expense claims.
12. Evaluate and improve internal controls, ensuring they are documented and maintained.
13. Perform internal audit procedures to assess and enhance the effectiveness of internal controls.
14. Promote continuous improvement across all Accounts Payable processes.
15. Maintain an accurate Delegated Level Authority list and communicate it to relevant stakeholders.
Essential Skills:
* Analytical, problem-solving, and communication skills.
* Prior experience in accounts payable.
* Ability to work effectively under tight deadlines.
* Proficiency with systems such as Oracle NetSuite, Concur, or another large ERP.
* Intermediate Excel proficiency (formulas, lookups, and pivots) for supplier reconciliations.
* Awareness of Safety and Environmental Management principles.