Description
We're looking for an Admin Assistant IV (Executive), working in Pharmaceuticals and Medical Products industry in 50 Binney Street, Cambridge, Massachusetts, 02142, United States .
Job description:
* Provides general administrative support to one or more senior leaders.
* Provides administrative support requiring advanced knowledge of department, division/business unit, and company functions.
* Performs complex, specialized projects requiring strong initiative.
* Regularly handles confidential material and information and exercises discretion in doing so.
* Assembles data, prepares grammatically correct correspondence, completes analyses and provides preliminary recommendations for a variety of reports for review/approval by senior manager.
* Oversees organization and maintenance of department filing system including confidential data.
* Ensures department supplies needs are met.
* Manages department communication for manager(s) including mail and email.
* Responds to various inquiries for information according to general guidelines.
* Coordinates meetings, maintains calendars, and makes complex international travel arrangements.
* Provides guidance and training to less experienced administrative staff.
* Completes other duties as requested.
* Contacts are frequent with individuals representing outside organizations, and/or individuals of significant importance within the company. Contacts involve planning and preparation of the communications, requiring skill, tact, persuasion and/or negotiation to accomplish the objectives of the communication.
* Applies advanced concepts and additional skills and knowledge acquired through experience while performing the most complex tasks of the position.
* Generally receives no instructions on routine assignments while under limited supervision.
* Receives general instructions on new work, which is generally reviewed upon completion.
#J-18808-Ljbffr