Role: Office Administrator / Bid Writer Summary: We seek a highly organised and motivated individual to join our team as an Office Administrator / Bid Writer. In this role, you will play a crucial part in our business development by being an all-rounder. The ideal candidate will have experience in similar roles in administration or operations in a small to medium-sized business. However, this experience is not a requirement. We're looking for someone who communicates effectively, writes clearly, pays close attention to detail, and enjoys the challenges of a fast-paced workplace. Key Responsibilities: Commercial Property Bid Writing: Coordinate the entire proposal lifecycle, from initial request to final submission. Analyse RFP/RFQ documents and develop compliant and persuasive proposals. Write, edit, and format proposal content, ensuring clarity, accuracy, and consistency. Collaborate with subject matter experts to gather information and develop compelling solutions. Develop and maintain proposal templates and a library of reusable content. Administrative Support: Provide administrative support to both the Commercial Property and Land Access Team. Manage calendars, schedule meetings, and prepare agendas and minutes. Assist in maintaining the CRM (HubSpot) database with accurate and up-to-date information. Develop and maintain spreadsheets for tracking proposals and other key metrics. Assist the accountant with invoice processing. Assist accountant with fortnightly and payroll management. Respond to general inquiries and provide information to internal and external stakeholders. Office management, including but not limited to management of office supplies and equipment and organising office events and meetings. Supporting and coordinating the directors in their day-to-day. Coordinating existing business processes and contributing to the development and implementation of new processes as needed will drive operational efficiency. Contract management. Marketing: Assist the Communications team with developing marketing materials, including brochures, presentations, and website content. Create internal communication documents and frameworks to enhance team collaboration. Organise company events. Qualifications and Experience: Proven experience in a proposal development or administrative support role. Excellent written and verbal communication skills. Strong organisational and time management skills with the ability to prioritise tasks effectively. Proficiency in Microsoft Office Suite (Word, Excel) and CRM software. Experience in Xero or other bookkeeping software is preferred. Experience with design tools such as Canva is a plus. Due to our team's small but growing size, this role is diverse and integral to our daily business operations. With opportunities for career progression as the company continues to grow, the successful candidate will play a key role in shaping the future of our organisation. Costello Group Costello Group is a Commercial Property and Land Access Advisory firm that specialises in providing expert advice to clients on a wide range of Property and Land Access projects. Our team of experts has a wealth of industry experience and knowledge and is committed to delivering the best possible outcomes for our clients. We pride ourselves on our professionalism, integrity, and commitment to excellence. To learn more about us and what we do, visit our website: www.costellogroup.com.au Salary Range $60- $90K To Apply: Please email your CV and cover letter to elizabeth@costellogroup.com.au. This position is available for an immediate start.