Reporting to the Manager of Finance, the Accounts Payable Specialist is a key member of the collaborative Finance team, providing expertise in the accounts payable function for our diverse set of social and health programs at Beacon Community Services. They work closely with managers and program directors to obtain approvals and understand expenses for correct coding. With Beacon expanding as the demands of the community continue to grow, the Accounts Payable Specialist must be able to meet deadlines, thrive in a busy environment, and stay positive under pressure. This is a rewarding position that contributes to the community while working collaboratively with the dynamic Finance team.Benefits IncludeMaking a difference in people's lives every day Comprehensive extended Health and Dental Municipal Pension Plan with employer contributions Flex Days Generous paid leaveDays/Hours of Work: Monday to Friday 8:30 am to 4:30 pm (37.5 Hours per week)Closing Date: Applications will be accepted until November 12th at noon - Interviews will be held the week of November 18th.DUTIES AND RESPONSIBILITIES:Review, verify, code, and process invoices for payment using various methods such as cheque, pre-authorized debit, or Electronic Funds TransferPrepare reconciliation of corporate purchasing cards using Spend Dynamics online platform and records in the accounting system (Sage 300)Prepare monthly journal entries for recurring expenses, including accruals, allocated overhead across all programs for review and approval and other adjustments as requiredResponsible for continual process improvements in Accounts PayableResponsible for vendor account reconciliations and monitoring accounts to ensure payments are up to dateAssists in month-end closing process: bank reconciliations, account reconciliations, aging reporting, account analysis and journal entry adjustmentsMeet weekly organization-wide EFT and twice-weekly homelessness prevention cheque deadlinesRegularly communicate and collaborate with staff and vendorsResearch and resolve invoice discrepancies and issuesMaintain accurate records (primarily paperless), including copies of vouchers, invoices or correspondence necessary for filesMaintain compliance with all accounting approval processesMonitor and reconcile monthly prepaid and accrued liabilitiesRetrieve and deliver bank depositsDisburse petty cash on at least a quarterly basisAssist in the preparation of detailed budgetsAssist with project cost tracking to budgetGenerate financial reports and expense reports for management in support of cost controlProvide supporting documentation for auditsProvide administrative support as neededProvide support and backup to Accounts Receivable as neededQUALIFICATIONS and EXPERIENCE:2-3 years of experience in Accounts Payable (other areas of accounting an asset)Diploma or Undergraduate degree from a post-secondary institution would be an assetExperience using SAGE 300 Accounting Software preferredExperience using BMO Spend Dynamics is considered an assetSKILLS and ABILITIES:Excellent analytical and problem-solving skills and meticulous attention to detail and accuracy Strong organizational skills and the ability to manage multiple competing priorities Excellent interpersonal skills with the ability to build and maintain strong relationships Skilled in the use of MS 365 (Word, Excel, Teams, Outlook) Intermediate or advanced Excel skills (Pivot tables and vlookups) an asset Ability to maintain confidentiality of sensitive information Able to take initiative on a variety of tasks and projects with a willingness to learn Ability to identify and implement process improvements Excellent communication skills, both written and verbalADDITIONAL INFORMATION:Beacon Community Services serves vulnerable populations including seniors, people with disabilities and children. Protecting these people and our teams on whom they rely is critical to us. Accordingly:All successful applicants must consent to a Solicitor General’s Criminal Record Check.All successful applicants are required to disclose their COVID-19 vaccination status upon hire. Depending on future public health developments, Beacon may implement a vaccination requirement as a condition of ongoing employment for all our workplaces.#IND1
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