Job Title: Junior Office Administrator
About Our Client
We are a boutique stockbroking firm, specializing in providing equity brokerage services to institutional clients. We are seeking a highly organized and detail-oriented junior office administrator to support our senior executive assistant and provide general office support.
Key Responsibilities:
* Act as the primary point of contact for clients, answering phone calls, taking messages, and responding to emails.
* Greet and assist visitors, handle incoming and outgoing mail and packages.
* Provide general administrative support, including coordinating office activities and operations to ensure efficiency and compliance with company policies.
* Manage office supplies, kitchen maintenance, inventory, and equipment.
* Assist with planning and coordination of meetings and staff events, including booking venues, arranging catering, and travel arrangements.
* Manage office security passes, IT requests, and petty cash.
* Filing, data entry, photocopying, binding, and scanning documents.
Requirements:
* A minimum of 6 months of prior office administration experience is required.
* Experience with Microsoft Office, Word, Excel, PowerPoint, Outlook, client relationship management software, and publishing software.
* Excellent verbal and written communication skills, including telephone skills.
* Ability to manage competing deadlines.