Government, Government - State (Government & Defence) VicTrack is the custodial owner of Victoria's rail transport land, assets and infrastructure.We work to protect and grow the value of the portfolio, to support a thriving transport system and make travel and living better for all Victorians.With much of our asset portfolio dedicated to rail transport – our land, infrastructure, trams, trains and telecommunication networks – our focus is on strategic asset management and supporting the delivery of better transport solutions.When you join VicTrack, you'll become part of an organisation that celebrates the diverse backgrounds, perspectives, and life experiences of our people.We are committed to fostering a workplace that mirrors the diverse communities we serve.Everyone is welcome to apply for a role at VicTrack and we encourage open discussions about any adjustments you might need during the recruitment process or within the role.If you have a disability or specific access requirements, please let us know how we can offer you additional support.17.5% leave loading Flexible work environment | hybrid work Stable work environment - Victorian Government state-owned enterprise 16 weeks paid parental leave (36 unpaid) Free access to on-site gym and end of trip facilities Training and development opportunities to help you grow and develop your career The Role The Senior Assistant Company Secretary will assist in the provision of the Senior Company Secretarial and provide general governance support services to VicTrack.Please note, this is a limited tenure position until 31st March 2026.Key Responsibilities: Provide accurate advice on general company secretarial practices and governance matters to Executive Management, and in consultation with the Company Secretary, to the Board and its committees.Responsible for the end-to-end planning, coordination and facilitation of meetings of the VicTrack Board and its committees including preparing draft agendas; coordinating production, review and distribution of papers; drafting accurate minutes; preparation of action registers post meetings and monitoring the close of action items.Coordinating the use of VicTrack's Board Platform (Diligent) and ensuring currency of all material on the system.Responding to technical, procedural, policy and logistical queries.Maintain the Board and Committee forward program.Manage statutory corporate filings.Support business wide or departmental projects as and when required.Provide education support within the business on general company secretarial practices and governance. Qualifications: Hold a formal qualification in either law, commerce or other relevant discipline.Have completed, or be working towards completion of, the Governance Institutes' Graduate Diploma in Applied Corporate Governance or equivalent qualification. Knowledge & Experience: Prior extensive experience in an assistant company secretary or like role.The ability to communicate and work with all levels, particularly at the Board and Executive level, with a significant level of independence, collaboration and professionalism.An appreciation of the need for a high level of discretion when dealing with confidential and sensitive information and exhibits diplomacy and tact.Knowledge of Corporations Act 2001 and company reporting requirements.Knowledge of the governance and company reporting requirements of State based entities (desirable).Experience with interpreting constituent documentation such as constitutions and charters.Experience in driving the delivery of project work.Experience with administering and operating Board portals, with experience with Diligent highly desirable.A general understanding of compliance and risk management processes. To Apply If you are interested in this exciting opportunity with us, please click apply and submit your resume in PDF format only.All applications are strictly confidential.Research shows that 60% of women and underrepresented groups may decide not to proceed, even after drafting an application.We believe diversity strengthens every team, so even if you don't meet every qualification, we still encourage you to apply!Offer of employment is strictly subject to successful background (pre-employment screening) and criminal history check.VicTrack is an equal opportunity and human rights employer.Closing Date: 23/11/2024 #J-18808-Ljbffr