Staffing/Administration OfficerFull-time TemporaryCloses: 16 January 2025Classification: Administrative Services Officer Class 4Salary: $84,061 - $90,595 plus superannuationPosition No: 38845Directorate: EducationAdvertised (Gazettal date): 09 January 2025Contact Officer: Grant Hall on Grant.Hall@ed.act.edu.au or (02) 6142 1001Details: POSITION OVERVIEWThe successful applicant will manage the daily staffing requirement within the school and HR management of the team. The applicant will organise and engage relief teachers, support staff and learning support assistants, induct new staff, process contracts and recruitment paperwork, process and manage leave acquittals, and work closely with the senior Leadership team regarding HR management. The applicant will have strong communication skills, high level customer service as well as a demonstrated ability to work in a team environment and engage with students, parents, carers, and teachers. Applicants will require excellent knowledge of Sentral, Timetabler Solutions and Kronos booking system. Knowledge and understanding of SSEMS or staff budgeting tools would be desirable. The applicant will be required to apply legislation, policy, procedures, and guidelines in line with the Directorate/ ACTPS.WHAT YOU WILL DOThis position is an active member of the Administration team assisting with the operations of the school business, and is accountable to the ACT Education Directorate. The Staffing/Administration Officer will work under general direction in relation to established priorities, task methodology and work practices to provide support to the Business Manager in the day-to-day administration of the school in line with school requirements and Directorate priorities.Staffing AdministrationResponsibility for booking day to day relief staff to cover classes and programs using the school’s and Directorate online systems.Advise and administer leave and employee absences according to the Directorate’s policies, procedures and guidelines.Work in collaboration with the school executive/leadership team to support related matters of relief staffing including staff contracts, probation and induction processes.Provide administrative support as part of the front office team.Assist, develop, implement and maintain ICT systems and records management programs relevant to the range of human resource management functions which may include Casual Relief System and Kronos.Record keeping for ACT Teacher Quality Institute, working with vulnerable people registrations, professional learning register and staff induction.Coordinate sensitive documentation by maintaining confidentiality requirements according to relevant legislative and policy principals.Administrative SupportProvide high level administrative support to the Business Manager, Principal, Deputy Principal and executive teachers.Provide administrative assistance to the school teaching staff through centralised processes and procedures with the ability to make recommendations for improvement.Assist with general office support services which include keyboarding, photocopying, record keeping, database management and reception services.Prepare correspondence and reports; provide advice based on knowledge, interpret and apply legislation, policy, procedures and guidelines.Monitor correspondence, including emails and workflow to ensure deadlines are met and matters are attended to in a timely manner in a fast-paced environment.Maintain a clean and safe work environment for students and staff; undertake relevant workplace health and safety requirements and, where necessary, undertake risk assessments and initiate appropriate action.TeamworkWork effectively in a team environment by working with others towards a common goal.Plan, set priorities and meet deadlines with minimal supervision.Assist other staff to meet team and individual deadlines.Understand and work within the ACTPS Code of Conduct and ACTPS values of respect, integrity, collaboration and innovation, and model behaviour consistent with the ACTPS Respect, Equity and Diversity framework.Communication and Stakeholder ManagementProvide excellent customer focused service to students, staff and the school community.Develop collaborative relationships with key stakeholders and external agencies with the ability to deal with complex matters with assistance from supervisor.Effectively communicate with sensitivity both orally and in writing.Prepare documentation such as school newsletters and general correspondence.We are committed to creating an inclusive environment where people with diverse thoughts, lived experience, and perspectives can thrive and contribute their unique talents to the ACTPS and ACT community. We encourage Aboriginal and Torres Strait Islander people, people with disability, people with culturally and linguistically diverse backgrounds, veterans, younger and older workers, and people with diverse genders, sexes and sexualities to apply.Eligibility/Other Requirements: The following capabilities form the criteria that are required to perform the duties and responsibilities of the position.Professional / Technical Skills and KnowledgeAbility to handle confidential and sensitive information in accordance with relevant legislative and policy principles.Well developed interpersonal, oral and written communication and liaison and negotiation skills; ability to communicate sensitively and effectively with a range of stakeholders.Demonstrated commitment and leadership in high quality customer service principals and practice.Ability to apply equity and diversity, workplace health and safety, and participative management principles and practices in the workplace.Demonstrated high level administrative skills including the ability to operate a variety of computer programs, databases and other records management systems.Ability to interpret and apply rules, regulations and procedures to provide advice and make decisions with general direction under appropriate delegations.Proven organisational skills with the ability to work effectively in busy situations, in a team environment or independently and the ability to meet deadlines with minimal supervision.Compliance Requirements / QualificationsExcellent knowledge of Microsoft Outlook, Word and Excel.Knowledge of school specific software including Sentral and Timetable or similar.Note: This is a temporary position available immediately for a period of six months with the possibility of extension up to 12 months and/or permanency.An order of merit will be established from this selection process and may be used to fill future identical vacancies over the next 12 months.Selection may be based on application and referee reports only.How to Apply: Applicants are to address the Selection Criteria located in the Position Description in no more than three pages. Applicants should also provide a current curriculum vitae.Applications should be submitted via the Apply Now button below.Applicants should note that a Joint Selection Committee (JSC) established in accordance with the collective/enterprise agreement provisions will assess all applications for this position.
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