Job TitleLease ManagerJob Description SummaryThe purpose of this role is to manage lease requirements, consult with solicitors on lease documentation for new sites and renewals, workflow processing and approvals in relation to lease billings and reconciliations and conduct quality reviews across lease abstractions and lease interpretation.Job DescriptionLease Administration ReportingPrepare and complete WIP and Debtors reports with applicable commentaryOngoing Data ManagementComplete new Converga checklist for back office teamAction escalations for non-recurring invoices from Back Office and approve in ConvergaReview and approve lease obligation summary and send to relevant partiesReview and approve annual CPI and Fixed increases implementedLiaise directly with the Transaction Management team to ensure alignment of data for lease abstraction, amendments, correspondence and exceptions, premises being exited or changes to current premises so that all database entries are complete and accurate alwaysCompliance CertificatesQuality reviews for compliance and insurance certificationsInvoice ManagementExpenditure rent roll review and variance reportingApprove all workflows relating to recurring payments, non-recurring payments and lease terminationsResolve all payment exceptions and communicate resolution to Landlord/agentRevenue Tenant ManagementRevenue rent roll review and variance reportingRevenue recharges - identify variances, rectify and approve workflowPrepare outgoings recharge sheet for new tenantsFollow up revenue tenants for outstanding payments and approve workflowReview year end reconciliation documentation and engage with AuditorTransaction ManagementSite renewals – upon receiving data from Leasing Executive, consult with and instruct solicitors on lease documentation and execute leaseExercise of Option - upon receiving data from Leasing Executive, consult with and instruct solicitors on lease documentation and execute leaseNew revenue tenant - upon receiving data from Leasing Executive, consult with and instruct solicitors on lease documentation and execute leaseSurrenders – document agreement with Lessor and instruct solicitor/execute documentsBackground and ExperienceMinimum 3+ years’ experience working with Property/Lease Management databases and related reporting systemsExperience & knowledge across a broad range of property activities essentialAbility to perform critical lease document administration and management functionsStrong client focus and customer service mindset essentialDemonstrated ability to act upon client instructions and to negotiate outcomes in line with client expectationsAble to work independently and as part of both a local and international teamQualifications & Technical SkillsQualifications - Tertiary qualification in Real Estate, Business or Finance, Estate Agents License or Agent’s RepresentativeOccupation specific capabilities:Attention to DetailPlanning & OrganisationTime ManagementFinancial AcumenCommunicate EffectivelyBusiness WritingManages Risk & ComplianceSystems & Data ManagementOrganisational Core Capabilities:Best Thinking: Strategic Thinker, Thought Leader, Commercial AwarenessBest Results: Delivers Extraordinary Results, Leads through Change, Inspirational LeadershipBest People: Customer Service Excellence, Grows Self & Others, Collaborates with OthersAdditional RequirementAustralian Citizen or Permanent Resident (preferred)Location: Canberra preferred, but we are open to receiving applications from candidates across all states of Australia, including Sydney, Brisbane, Perth, and Melbourne.Why Join Cushman & Wakefield?As one of the leading global real estate services firms transforming the way people work, shop and live, working at Cushman & Wakefield means you will benefit from:Competitive salary and opportunity for career progression4 weeks annual leave a year (pro rata for part time employees)Being part of a growing global companyA supportive and flexible environmentWe have a vision of the future, where people simply belong.That's why we support and celebrate inclusive causes, not just on days of recognition throughout the year, but every day. We embrace diversity across race, colour, religion, sex, national origin, sexual orientation, gender identity or persons with disabilities or protected veteran status. As part of our ongoing commitment to RAP, Aboriginal or Torres Strait Island Islanders are highly encouraged to join us!We ensure DEI is part of our DNA as a global community - it means we go way beyond just talking about it - we live it. If you want to live it too, join us.We are committed to keeping you, our workplaces and our client spaces safe & healthy.As an equal opportunity employer, Cushman & Wakefield encourages Aboriginal and Torres Strait Islander and female candidates to apply. Cushman & Wakefield promotes safety at all times.
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