We are seeking a highly organised and detail-oriented Project Support Officer to join our team. This role is responsible for providing comprehensive administrative and secretarial support to our project management team, ensuring smooth project operations and adherence to company procedures. If you are a proactive, efficient individual with a keen eye for detail and strong communication skills, we would love to hear from you!
Key Responsibilities:
Prepare and draft project correspondence, meeting minutes, reports, and other documents for approval and distribution.
Draft progress claims, variation requests, extension of time claims, and certifications for consultants and contractors; issue once approved.
Draft tender and contractual documentation, verify tenderer eligibility, and coordinate tender documentation and addendum issues.
Administer project document and record control systems, ensuring proper filing and retrieval of hard and soft copies, updating registers, and maintaining archived files.
Ensure timely distribution of project-related information to clients, consultants, contractors, and other stakeholders while maintaining confidentiality.
Assist with handling incoming emails and respond as required.
Provide general office administrative support to the team as needed.
Support internal audits by documenting findings and following up on action items.
Ensure compliance with company policies and procedures and maintain high standards of office practice and ethics.
Experience, Skills, and Personal Attributes:
Previous experience in the construction industry or engineering consultancy is highly advantageous.
High level of computer literacy, including proficiency in the Microsoft Office suite and editing PDFs. Typing speed of 40+ words per minute is required.
Familiarity with UniPhi and/or Microsoft suite of documents is highly regarded.
Exceptional attention to detail and accuracy, with the ability to proofread and edit both your own work and that of others.
Demonstrated self-motivation, flexibility, and the ability to work autonomously while being a supportive member of the team.
Conscientious, reliable, and committed to high standards of personal presentation and work performance.
Strong written and verbal communication skills, with the ability to interact professionally with a diverse range of internal and external stakeholders.
Ability to prioritise tasks effectively and meet deadlines in a calm, organised manner.