Key Competencies:
1. Accounting Software: Proficiency in MYOB, data entry, payroll processing (STP), BAS, PAYG, TPAR, and EOFY reconciliations.
2. Payroll & Timesheets: Experience managing staff timesheets, processing payroll for 25+ employees, and handling superannuation, payroll tax, and other statutory obligations.
3. Financial Reporting: Preparation of P&L, balance sheets, and monthly management reports; experience with budgeting, forecasting, and cost center management.
4. Accounts Payable & Receivable: Processing invoices, reconciling accounts, managing credit card expenses, and handling collections.
5. Tax Compliance: Monthly/quarterly BAS, IAS, and other ATO filings, including superannuation and payroll tax lodgments.
6. Inventory & Asset Management: Maintaining asset registers, managing stocktakes, auditing variances, and overseeing equipment and fleet.
7. Intercompany & Cash Flow Management: Complex intercompany reconciliations, cash flow forecasting, and monthly retention reconciliation.
Operational Skills:
1. System and Procedure Setup: Experience establishing accounting procedures, system integrations, and managing invoice financing (NAB and Procore).
2. Administrative Support: Assisting senior management, preparing meetings, handling correspondence, and maintaining office administration.
3. Compliance: Familiarity with WHS protocols for Queensland, including office safety, equipment tagging, and first aid.
4. Vendor & Supplier Relations: Establishing strong supplier relationships, negotiating pricing, and managing contract terms.
5. Marketing & Client Development: Developing business leads, coordinating marketing initiatives, and managing social media platforms.
Additional Responsibilities:
1. Project Management Support: Entering quotes and estimates, tracking project costs, and managing construction documentation.
2. Financial Strategy: Reviewing loan terms, planning asset acquisitions, and tracking debt against project cash flow.
3. Team Leadership & Support: Assisting Accounts Officer and other project staff.
4. Technology Management: Competency in MS Office, ProCore / ProScan, MYOB, and other software systems with the ability to troubleshoot and adapt to new programs.
5. Reporting & Reconciliation: Daily bank reconciliations, intercompany account management for 5+ entities, and ensuring compliance in financial reports.
Special Requirements:
1. Accounts Handbook & Policy Adherence: Ensuring adherence to company policies on credit card usage, expense limits, and Deputy and Procore training.
2. Supplier & Inventory Management: Managing tool registers, vehicle and equipment insurance renewals, and coordinating deliveries.
3. Budgeting & Cost Control: Forecasting GST and cash flow, organizing quotes for business improvements, and optimizing supplier savings.
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