Administration Assistant
Flexible Working Hours Available
Bayswater, Full Time, Automotive
Please Quote Reference Number 98212
* Automotive industry experience preferred
* Strong organisation, time management, and customer service skills required
* Accelerate your career with City Toyota!
City Toyota is the fastest-growing Toyota dealership in Western Australia, known for its #1 sales department. We're looking for a skilled Administrator to join our Bayswater team. If you thrive in a dynamic environment and bring a detail-oriented approach, we'd love to hear from you.
Role Overview
In this role, you'll manage key fleet administration and provide relief stock control activities essential to ensuring smooth operations and outstanding customer service.
Key Responsibilities:
* Fleet Administration:
- Prepare documentation, liaise with sales, and arrange final vehicle deliveries for clients.
- Coordinate invoicing and complete Department of Transport licensing paperwork.
- Deliver high-quality service to clients and Fleet Management Companies.
- Update Fleet Management Portals with accurate, up-to-date information.
- Check paperwork to ensure compliance with Motor Industry and Toyota standards.
- Liaise with Pre-Delivery, Sales, and clients for custom-built vehicles.
- Solve logistical challenges and streamline the delivery process by coordinating across departments.
- Provide monthly estimated delivery updates to the Fleet Manager and Dealer Principal.
* Stock Control:
- Handle vehicle ordering, dispatching, and stock arrival management.
- Organise vehicle arrivals at the dealership and oversee licensing.
- Maintain a thorough knowledge of Toyota vehicles and products.
Essential Skills & Attributes:
* Strong computer literacy with the ability to learn dealership-specific software
* Advanced proficiency in Microsoft Office
* Excellent communication and customer service skills
* Ability to adapt to changing situations, handle pressure, and meet deadlines
* A positive attitude and ability to work independently and collaboratively
* Quick learner with a high attention to detail
Why Join Us?
We offer outstanding facilities, great training and support, as well as an excellent remuneration package aligned with the skills and experience you bring to the role. Flexible working hours are available for the right candidate.
If you have the attitude to thrive in this role, APPLY NOW with a current CV and covering letter telling us why you're the right person for the job!
If you're a motivated self-starter with a passion for the automotive industry, apply now with your CV and a cover letter detailing why you're the ideal fit for our team.