Property Manager Reports to: Managing Director Role Overview: We are looking for a proactive and highly organised Facilities & Maintenance Manager to oversee the day-to-day operations of our commercial properties. This role is responsible for the ongoing maintenance, repair, and operational efficiency of our facilities, ensuring a safe and well-functioning environment for all staff and customers. The ideal candidate will have a strong background in facilities management within the hospitality or retail sectors and will bring an expert level of experience in maintenance coordination, equipment management, and facility operations. Key Responsibilities: Facilities Maintenance & Repair : Oversee the maintenance and repair of all assigned facilities, ensuring equipment and infrastructure are in optimal working condition for daily operations. Operational Coordination : Collaborate with internal teams to ensure that equipment, maintenance schedules, and facility requirements are met efficiently and within budget. Equipment & Systems Management : Maintain and update records of warranties, service contracts, equipment inspections, and ongoing repairs for key operational assets like kitchen equipment, refrigeration, HVAC systems, and mechanical ventilation. Vendor & Contractor Liaison : Manage relationships with contractors, tradespeople, and maintenance vendors. Negotiate pricing and oversee contracts to ensure high-quality service at competitive rates. Licensing & Compliance : Ensure that facilities comply with legal and regulatory requirements, including safety standards, health inspections, and government licensing for operations. Emergency Maintenance Response : Be available for emergency calls outside of standard business hours, responding quickly to breakdowns or urgent maintenance needs. Budgeting & Planning : Assist with budget preparation, ensuring the allocation of resources for maintenance and repair tasks is efficiently managed. Provide recommendations for purchasing new equipment or upgrades. Inventory & Equipment Management : Maintain an inventory of equipment, manage storage, and oversee the distribution of necessary supplies for facility operations. Operational Support : Ensure that facilities are ready for regular business and special events by coordinating set-up, maintenance, and tear-down as needed. Critical Requirements: Proven experience in facilities and asset management, ideally within the hospitality or retail sectors. Strong understanding of commercial kitchen equipment, refrigeration, HVAC systems, and mechanical ventilation. Ability to liaise effectively with contractors, tradespeople, and operational teams to ensure timely repairs and maintenance. Solid knowledge of health and safety regulations, licensing requirements, and compliance within the hospitality industry. Available for emergency maintenance and breakdowns outside of normal business hours. Excellent organisational skills, with the ability to prioritise tasks and manage time effectively. About You: Proactive, with a hands-on approach to problem-solving and a strong sense of initiative. Excellent communication and interpersonal skills for coordinating with internal teams and external contractors. Strong negotiating skills for managing vendor relationships and ensuring competitive pricing. High level of proficiency with Microsoft Office applications and other digital tools used in facilities management. A detail-oriented professional with a high level of professionalism and work ethics.