Admin Assistant
The role of an Admin Assistant involves performing tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction.
Main Responsibilities:
* Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork.
* Maintain, enter and retrieve data from the school's IT systems, such as the school's records system, including computerised student, staff and school records.
* Maintain and update office records, enrolment data, diary records, and basic written records.
* Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters).
* Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.
Other Key Responsibilities:
* Coordinate the delivery of administrative services within the school.
* In consultation with the principal, determine and manage work priorities within the school office.
* Develop and implement strategies to ensure effective administration procedures.
* Manage client reception and office operations.
* Coordinate and respond to Swan Hill Cluster School Bus routes, student boarding and bus related incidents.
* Act as OH&S records officer (Minute OH&S Meetings and coordinate OH&S Paperwork and schedules).