The opportunity
Are you ready to make your mark as part of our Global Operations Team?
Then you've come to the right place.
At White & Case, we'll support you, give you responsibility and welcome you as an integral member of our diverse, international team from day one.
Our Office Operations team is at the heart of ensuring the smooth and efficient functioning of the Firm's day-to-day operations.
Our team manages the infrastructure, systems, and services —both globally and locally—relating to our office workplaces, onsite and remote operational services, security, safety, and a range of other areas.
As an Office Services Assistant you will play an important role in providing operational support to ensure the smooth running of the Melbourne office.
By managing our mail room and supporting a wide range of administrative and facilities maintenance duties you will be providing our lawyers and support staff with the resources they need every day.
You will be a strong team player, actively seeking to improve working processes, anticipate needs and taking the next step.
Our team collaborates and works cohesively with our local office operations team, including guest services and practice assistants.
At White & Case, we foster a collegial working environment where partners are friendly and accessible, and colleagues always supportive and open to questions.
Key responsibilities
Log courier requests with appropriate carrier and receive in-bound courier items.
Provide mailroom services including receiving, sorting and distributing mail.
Document production including copying, scanning, printing and binding of documents.
Archiving.
Stationery management.
General facilities maintenance.
Manage security cards.
Visitor and new joiner desk set up.
Assist Guest Service with meeting room set up.
Other ad hoc duties as assigned by the Office Manager.
The skills and attributes we are looking for
Ability to work well independently and in a team environment.
Good sense of responsibility and deadlines.
Strong communication skills.
Ability to deliver a high-level customer service.
Excellent attention to detail.
Previous print and/or mailroom experience is required.
Experience in law firm or international organization is preferred but not mandatory.
What we offer
When you join us, you'll be working directly with partners, business leaders and many other inspiring colleagues across our global network of offices.
We live by our values—to be pioneering, united and human—and we believe that you'll experience them from your first day.
We will give you the support and development opportunities that will help you achieve your potential.
We believe that consistent high performance merits reward and support.
Our compensation package reflects your calibre as an Office Services Assistant, and our benefits are designed to support your changing needs and priorities across different life stages.
About White & Case
We are a global law firm with longstanding offices in the markets that matter today.
Our on-the-ground experience, our cross-border integration, and our depth of local, US and English-qualified lawyers help our clients work with confidence in any one market or across many.
Since our arrival in Australia in 2016, our Australian practice has grown to 34+ partners and 100+ lawyers across Sydney and Melbourne.
Our teams work with clients in every state of Australia, across the Asia-Pacific region and around the globe on all aspects of the energy, infrastructure, power (including renewable energy), mining & metals sectors, and on high-profile public market and private equity M&A transactions.
How to apply
Interested?
Please apply by submitting your CV for further consideration.
We are committed to creating a diverse and inclusive workplace and encourage applications from all ages, cultural backgrounds, First Nations communities, genders, sexual orientations, as well as people who have family or carer responsibilities.
We encourage you to talk to us about any adjustments you may require to our recruitment process or the role itself.
If you are a candidate with a disability, let us know how we can provide you with additional support.
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