Position & PerksThe Executive Assistant will provide high-level administrative support to the Chief Financial Officer (CFO), VP of Construction, and Office Manager with various administrative duties.
This is an In-Office Position. You must be able to work in an office setting Monday-Friday 8:30am-5pm.
ResponsibilitiesPrepare and organize reports, presentations, and financial documents for executive meetings.Manage executive calendar, scheduling meetings, and coordinating travel arrangements as needed.Assist with ongoing permit and Health Department renewals for all locations; tracking, payment, recordkeeping, and pulling reports on Visual Lease.Provide Docufree admin support.Maintain insurance registration and assist in purchasing process of company vehicles.Provide phone and mail distribution backup, accept office deliveries.Order furniture for restaurants under construction/remodel.Obtain permits for new store construction.Open and manage utility accounts.Liaise with contractors, vendors, and project teams for financial and administrative tasks.Provide administrative support for the Office Manager with special events as needed.Assist in managing special projects related to construction financing, budgeting, and reporting.QualificationsAt least 21 years of age and possess a valid driver's license and reliable transportation for supply pick-ups, Post Office, etc.Minimum of 1 year of previous office experience.Bachelor's degree in Business Administration, Finance, Accounting, or a related field preferred.Strong knowledge of financial principles and construction industry terminology is a plus.Exceptional ability to communicate effectively, both orally and in writing in English.Excellent phone presence, etiquette, and professionalism.Highly organized with a preference for working in a fast-paced environment while managing timelines.Must be able to multi-task while remaining flexible, with attention to detail and the ability to meet deadlines with minimal supervision.Strong customer service orientation.Creative thinker with an eye for design and presentation.Ability to make decisions independently based upon the facts at hand and take appropriate action.Ability to comprehend, interpret, and act upon instructions and correspondence.Skilled in organizing resources and establishing priorities.Demonstrated ability to maintain discretion and confidential information.Ability to work effectively both independently and collaboratively.Advanced level proficiency in Microsoft WORD, EXCEL, Outlook, and PowerPoint.Demonstrated Windows PC proficiency and general computer savvy. #J-18808-Ljbffr