Role
Ad hoc attendance during the school holidays will be a requirement of this role.
A Business Manager role will usually undertake tasks that impact on the whole school. The role seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, finance or human resources.
Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.
Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice in matters relating to the school finance, human resources or school administration.
Responsibilities
Deliver School Services
1. Manage the design and production of school publications and documents
Finance
2. Manage and direct the preparation of annual budgets and regular financial statements and contribute to the financial decision making of the school.
3. Prepare funding submissions for the leadership team and school council.
4. Direct the accounting processes of the school and ensure that all funds, including school investments, are effectively accounted for according to Treasury regulations.
5. Provide advice to staff on spending against budget in respect to faculties, programs and other school projects.
6. Administer government grants and other school income.
7. Manage fund raising activities.
General Administration
8. Ensure the provision of a range of administrative support functions for the Principal and teaching staff.
9. Provide administrative support to external service providers as required.
10. Manage the processing of student admissions, registrations, enrolments and transfers.
11. Provide required level of administrative support for school events, functions and projects.
12. Implement induction programs for new staff, volunteers and other workers to the school.
Human Resources
13. Research, plan and prepare development programs for support staff.
14. Manage recruitment procedures.
15. Provide authoritative advice to the leadership team on support structures and work practices.
16. Assist in the development of work practices that ensure appropriate occupational health and safety standards are maintained.
17. Manage procedures relating to employee relations issues.
18. Assist in the development of human resource planning.
Manage School Resources
19. Coordinate the use and maintenance of school buildings and equipment.
20. Liaise and negotiate with service providers in respect to the cost and quality of services.
21. Supervise the delivery of contracted services.
22. Manage the development and collection of resource material at the school.
Support School Council
23. Draft reports and make recommendations on operational issues.
24. Evaluate and report on the operational efficiency of computer systems in production, making recommendations for improvement where appropriate.
25. Develop techniques and procedures that will affect work practices beyond the work place.
26. Manage a technical program with a broad scope across the school.
Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
EEO AND OHS Commitment
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see ).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via
Child Safe Standards
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
DE Values
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
Other Information
Applications must include:
1. A cover sheet providing contact information including home address, email and phone number.
2. A CV with a summary of experience and qualifications.
3. Specific Key Selection Criteria response.
4. The names, email addresses and contact details for three referees
.
For ease of handling by the school, all documents (cover letter, cv and key selection criteria responses) can be
saved as one pdf and uploaded to Recruitment online.
Please also ensure that your name is included in the header of each document.
Conditions of Employment
27. All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
28. Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
29. A probationary period may apply during the first year of employment and induction and support programs provided.
30. Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at
Location Profile
Ararat is located between the Grampians and Pyrenees ranges in the central highlands of Western Victoria, 200 kilometres from Melbourne, on the Melbourne-Adelaide Highway and 100 km west of Ballarat.
Ararat Primary School, or "800" as it is known locally, is a vibrant, inclusive, and nurturing school environment, committed to providing the very best learning opportunities for all students. The school community is committed to preparing our students to be resilient, respectful, and valued members of the community.
The school is in the regional city of Ararat, which is located approximately 200 kilometres north-west of Melbourne. The school was opened in 1865 and is well known for providing high quality teaching and learning programs and achieving very positive wellbeing and academic outcomes for all students.
In 2024 the school has 242 students. The level of student enrolments is expected to remain relatively consistent over the next few years. The school has 12 classes with a combination of full and part time staff, along with four specialist classes of PE, Science, Visual Arts, Kitchen Garden and Chinese Language. The school has approximately 20FTE staff members. This includes a Principal, Assistant Principal, Lieracy and Numeracy Leaders, PLC Leaders, Classroom Teachers, and Non-Teaching Staff.
Staff members participate in regular professional development, both internally and externally to the school. All staff take on active individual and team-based roles within our school community and across many professional fields. Staff take pride in the ongoing development, implementation and evaluation of programs that assist students to achieve their full potential.
The school was involved in the Mental Health and Wellbeing Coordinator Pilot, which supported the leadership team to boost staff capacity to monitor and respond to a variety of wellbeing needs. The school is now engaged with a community organisation, One Red Tree, who provide the equivalent of a clinical psychologist for the school.
The school provides high quality programs and approaches that cater for the individual wellbeing and learning needs of all students.
Our RICH values:
Respect
Integrity
Courage
Honesty
Other Information
Ararat 800 Primary School are looking to recruit a suitably experienced and qualified Business Manager
What we are looking for:
31. Strong administration skills and the ability to work competently with the Microsoft Office Suite and Google Suite.
32. Excellent interpersonal skills
33. A flexible, self-directed individual, with the ability to show initiative and leadership working in a busy school environment
34. Ability to actively support and role model the schools vision and values, and uphold a high level of expectation for staff, students and families.