We are seeking a full time personal assistant to join the team in our Flinders office.
Location: Flinders Office
Schedule: Monday – Friday 9am – 5pm
Duties include:
* Handling and responding to all incoming correspondence, including phone calls, emails, and letters.
* Scheduling appointments and managing diary entries to optimize time and resources effectively.
* Setting timely reminders for meetings, appointments, and important tasks to ensure punctuality and preparedness.
* Making travel and hotel arrangements for team members and clients as needed.
* Assisting in planning conferences, workshops, seminars, and other events to facilitate impactful experiences.
* Attending meetings, taking detailed notes, preparing accurate minutes, and distributing them to all participants.
* Liaising with both internal team members and external parties, such as clients and the press, to maintain smooth communication channels.
* Conducting outbound sales calls to engage potential clients and promote our services.
* Taking the lead in creating and distributing the monthly newsletter to keep our stakeholders informed and engaged.
* Conducting daily online staff audits to ensure adherence to company policies and standards.
About You:
* 2-years minimum experience as Personal Assistant or similar
* High level of knowledge of office 365
* Proven experience as a Personal Assistant or in a similar administrative role.
* Excellent communication skills, both written and verbal.
* Proficiency in time management, organization, and multitasking.
* Strong attention to detail and accuracy.
* Ability to work well under pressure and adapt to changing priorities.
* Familiarity with outbound sales techniques is a plus.
* Experience in event planning or coordination is desirable.
* Basic knowledge of NDIS or disability services would be beneficial.
* NSW Driver License and Comprehensive Insurance for your car
* Working With Children Check
* NDIS Worker Check
* First Aid and CPR
Work Eligibility: Permitted to work permanently with no restriction on hours (e.g. citizen, permanent resident) (Preferred)
Join our friendly and supportive team!
Send an expression of interest via the online Contact form.
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