School of Human Movement and Nutrition Sciences Full-time, permanent position Base salary will be in the range $80,523 - $89,505 17% Superannuation (HEW Level 5) Based at our St Lucia campus About This Opportunity We are seeking an organised, motivated and experienced Executive Assistant to join the School of Human Movement and Nutrition Sciences. You will primarily provide administrative and secretarial support to the Head of School, Deputy Head of School, School Manager, and the Director of the Office of Games Engagement (based within HMNS) while also supporting the overall operations of the office. Key responsibilities will include: Secretarial: diary management for executives, coordinating correspondence and enquiries, scheduling meetings/activities and engagements, coordinating communications and travel. Briefing senior or executive staff on relevant background information in preparation for meetings. Administration: oversight and coordination of day-to-day office management, working with the broader administration team within the School. Organising financials such as reimbursement, corporate card acquittals, and other expenses. Work as a key member of the wider professional administration team within HMNS to ensure efficient operations within the School, working across duties as required. About UQ As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world. Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community. Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as: Up to 26 weeks paid parental leave or 14 weeks paid primary caregiver leave 17% superannuation contributions 17.5% annual leave loading Access to flexible working arrangements including flexible start/finish times and purchased leave Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family UQ Study for Staff Salary packaging options About You You will be able to demonstrate: Demonstrated administration, executive support, or secretarial experience. Excellent organisational and time management skills, with demonstrated ability to prioritise workload and work independently to meet deadlines. Excellent interpersonal, communication, and relationship management skills, including the ability to effectively collaborate with colleagues, partners and stakeholders at all levels. The ability to maintain confidentiality and exercise discretion, diplomacy and judgment. Strong problem-solving skills, and proven ability to proactively contribute to the operational efficiency of an organisational unit. A degree with subsequent relevant experience; or extensive experience and specialist expertise or broad knowledge in administration, business or executive support in a large and/or complex organisational context; or an equivalent combination of relevant experience and/or education/training. Knowledge of administrative procedures, organisational structures and functions of the University of Queensland, or the ability to rapidly acquire this. The successful candidate may be required to complete a number of pre-employment checks, including: right to work in Australia. You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment. Questions? For more information about this opportunity, please contact Courtney Innes, School Manager, at hmns.schoolmanageruq.edu.au. For application queries, please contact talentuq.edu.au stating the job reference number (below) in the subject line. Want to Apply? All applicants must upload the following documents in order for your application to be considered: Cover letter with responses to the selection criteria outlining how your background aligns to the ‘About You’ section Resume Other Information UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don’t meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role. We know one of our strengths as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent. Reach out to talentuq.edu.au for accessibility support or adjustments. Applications close Wednesday 29th January 2025 at 11.00pm AEST (R-47192).