Closing Date: Tuesday 21 January 2025
Metro Tunnel Project Office, Victorian Infrastructure Delivery Authority (MTPO, VIDA) is the Victorian Government body responsible for the delivery of the Metro Tunnel. MTPO, VIDA is responsible for all aspects of the project, overseeing the final stages of construction, testing and commissioning to get ready for opening in 2025.
Victorian Infrastructure Delivery Authority comprises of Level Crossing Removal Project (LXRP), Metro Tunnel Project (MTPO,VIDA), Major Road Projects Victoria (MRPV) and Victorian Health Building Authority (VHBA).
About Us
Employees at MTPO, VIDA have access to a wide variety of opportunities, with an extensive range of career and capability development programs designed to develop our team. We want you to grow, develop and learn with us. We want your work to provide you with a strong sense of purpose and achievement.
MTPO, VIDA has one of the most progressive wellbeing programs in the industry. We recognise that our people are critical to our ability to deliver projects and achieve key milestones and we understand that a holistic approach is required in engaging, satisfying, and retaining our people. Our vision is to build a safe and trusting environment that values and pursues balance and health and provides a strong platform for continuous development and high performance.
About the role
MTPO, VIDA is seeking to engage a Business Services Officer who will be responsible for providing key administrative functions within the Business Services team.
You will be a highly focused and driven person who is passionate about contributing to the delivery of public infrastructure, working within a high-performing project team. You will enjoy a fast paced, dynamic workplace where you will have the opportunity to manage key operational functions and accountability for decisions on travel and office supplies expenditure.
View the position description here
Key accountabilities
Provide office, building services and business support to MTPO staff, responding to requests in a timely and professional manner.
Undertake a broad range of key administrative and office support tasks, including overseeing of audits for various areas of Business Services including fleet vehicle checks and log books.
Coordination of domestic travel requests for flights, accommodation, cab vouchers, and fleet vehicles. Manage the review and auditing of MTPO driver registrations, collecting and uploading fleet vehicle log sheets each month, arranging repairs and services where needed.
Coordination of stationery and office supplies procurement following approved business processes.
Develop and maintain working relationships with internal stakeholders, suppliers, DTP corporate service functions and service providers.
Update and manage administrative and business procedures and ServiceNow library as required.
Support the Business Services Team and broader MTPO with any other project issues and tasks as required.
What you'll bring to the role
Demonstrated experience in the provision of office support services.
Proven experience and ability in tracking and managing requests for assistance using a structured process
Well-developed written and verbal communication skills, with the ability to effectively resolve issues.
Experience with fleet and domestic travel coordination.
Ability to take initiative, schedule and prioritise own tasks, work with minimum guidance and meet deadlines.
Excellent computer software skills, including the use of Microsoft Office suite, and records management processes using an electronic records management system.
What can we offer you?
An emphasis on work / life balance
High-performing team environment
Equal opportunity employer
Personal & Professional development opportunities
Committed to safety & wellbeing
Training & development opportunities
How to apply
Please apply including a CV and cover letter. We want to know why you want to work for us, why you are interested in the role, and how your skills, knowledge, experience align with the role.
For a confidential discussion, please contact MTPO Recruitment rpv-recruitment@railprojects.vic.gov.au