Job Description Location: North West Region | Bendigo Job type: Part time / From 28/01/2025 - 19/12/2025 Organisation: Schools (Government) Salary: Salary not specified Occupation: Administration/Secretarial Reference: 1449012 Selection Criteria SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role. SC2 Demonstrated capacity to work and collaborate with others in a team environment. SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills. SC4 Possess the technical knowledge and expertise relevant to the position. SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area. SC6 A commitment to professional learning and growth for both self and others. Role Join the team at Spring Gully Primary School as a part time Reception and Administration professional. In this dynamic role, you will be the first point of contact for students, parents, and visitors, providing exceptional customer service and support. With a focus on efficient administration, you will play a vital role in ensuring the smooth running of our school. What we're looking for Exceptional customer service skills with a friendly and approachable demeanour Strong administration and organizational abilities, with the ability to prioritize and multitask effectively Proficient in the use of Microsoft suite, including Word, Excel and Outlook Excellent communication and interpersonal skills, with the ability to interact with a diverse range of stakeholders A keen eye for detail and the ability to maintain accurate records and documentation Responsibilities Greeting and welcoming visitors, students, and staff in a friendly and professional manner Handling all incoming phone calls, taking messages, and directing enquiries as appropriate Assisting with a variety of administration tasks, including data entry, file management, and document preparation Maintaining a high level of confidentiality and discretion when handling sensitive information Proactively identifying opportunities for process improvement and contributing to the development of efficient systems and procedures Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records Maintain and update office records, enrolment data, diary records, and basic written records Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters) Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc. Coordinate the delivery of administrative services within the school In consultation with the principal, business manager determine and manage work priorities within the school office Liaise with school staff in regard to support requirements Supports the first aid facilities and assists in delivering first aid to students Who May Apply Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position. EEO AND OHS Commitment Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school. The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines). Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via marrung@education.vic.gov.au Child Safe Standards Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at: https://www2.education.vic.gov.au/pal/child-safe-standards/policy DE Values The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at: https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview Conditions of Employment All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements. Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check. A probationary period may apply during the first year of employment and induction and support programs provided. Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx Location Profile Spring Gully Primary School is located in a picturesque urban area five kilometres from the centre of Bendigo. The natural setting is complemented by the close proximity of state park, bushland reserves, sporting ovals, tennis courts, bike and bushland trails. Spring Gully Primary school has an enrolment of 419 students. In the 2016-2017 State Budget, Spring Gully Primary School shared in planning funding that allowed the school to begin to scope and plan building works. The school received $5.1 million in the 2017-2018 Budget and an additional $2.17 million in the 2018-2019 Budget to deliver these plans, including extensive upgrades to the school site and outdoor learning areas. The upgrade and modernisation work commenced in March 2018 and were completed in 2019. The students are at the centre of all decisions and their active involvement in this process is valued. The students are given many opportunities to develop their leadership skills and to make meaningful contributions to the school and wider community. The school places particular emphasis on the development of literacy and numeracy skills for all children, and the development of computer technologies being incorporated into daily curriculum presentation. The inclusion of specialist programs in Art, LOTE (Auslan), Physical Education and Music enables a well-rounded curriculum. Curriculum planning and presentation actively caters for differentiation and for diversity of learning styles. All teachers are members of a professional strategic team and play an active role in implementing the school Annual Implementation Plan and developing the individual and collective capacity of our staff. Parent participation in highly valued and features in a wide variety of areas including classroom programs. School Council, Parent Club, fundraising, camps, and excursions. This partnership is further developed with weekly classroom emails, the whole school fortnightly newsletter, information evenings and special events. Spring Gully Primary School also fosters a community of learners where everyone is valued and has opportunities to reach their personal best. Our school purpose is also linked with our vision: Optimistic, resilient students who are motivated to learn. Positive, professional staff committed to the challenges of teaching and learning. Core curriculum that builds strong foundations for all learners. Learning opportunities that enable students to become active citizens in the global community. Actively develop and value the partnership between home, school, and community. A safe, stimulating learning environment which recognises and values diversity. Informed students who will actively care for the world environment. The school moto is ¿Be Awesome¿ and the following values are seen as being central to the life of our school and how all members of the school community should conduct themselves: Respect ¿ Valuing self, all others, property, and the environment. Responsibility ¿ Being relied upon to be honest, and to do the right thing for yourself and for the community. Resilience ¿ We are dedicated and focused learners, who persist when things are challenging and use feedback to improve our future efforts.