Position & Perks
The Executive Assistant will provide high-level administrative support to the Chief Financial Officer (CFO), VP of Construction, and Office Manager with various administrative duties.
This is an In-Office Position. You must be able to work in an office setting Monday-Friday 8:30am-5pm.
Responsibilities
* Prepare and organize reports, presentations, and financial documents for executive meetings.
* Manage executive calendar, scheduling meetings, and coordinating travel arrangements as needed.
* Assist with ongoing permit and Health Department renewals for all locations; tracking, payment, recordkeeping, and pulling reports on Visual Lease.
* Provide Docufree admin support.
* Maintain insurance registration and assist in purchasing process of company vehicles.
* Provide phone and mail distribution backup, accept office deliveries.
* Order furniture for restaurants under construction/remodel.
* Obtain permits for new store construction.
* Open and manage utility accounts.
* Liaise with contractors, vendors, and project teams for financial and administrative tasks.
* Provide administrative support for the Office Manager with special events as needed.
* Assist in managing special projects related to construction financing, budgeting, and reporting.
Qualifications
* At least 21 years of age and possess a valid driver’s license and reliable transportation for supply pick-ups, Post Office, etc.
* Minimum of 1 year of previous office experience.
* Bachelor's degree in Business Administration, Finance, Accounting, or a related field preferred.
* Strong knowledge of financial principles and construction industry terminology is a plus.
* Exceptional ability to communicate effectively, both orally and in writing in English.
* Excellent phone presence, etiquette, and professionalism.
* Highly organized with a preference for working in a fast-paced environment while managing timelines.
* Must be able to multi-task while remaining flexible, with attention to detail and the ability to meet deadlines with minimal supervision.
* Strong customer service orientation.
* Creative thinker with an eye for design and presentation.
* Ability to make decisions independently based upon the facts at hand and take appropriate action.
* Ability to comprehend, interpret, and act upon instructions and correspondence.
* Skilled in organizing resources and establishing priorities.
* Demonstrated ability to maintain discretion and confidential information.
* Ability to work effectively both independently and collaboratively.
* Advanced level proficiency in Microsoft WORD, EXCEL, Outlook, and PowerPoint.
* Demonstrated Windows PC proficiency and general computer savvy.
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