Sydney
Investment Banking
Contract or Temporary
Our client is a leading global investment bank seeking an Executive Assistant for a an initial 12-month contract with view to turn permanent.
The ideal candidate will have over 4+ years’ EA/ PA/ TA experience ideally from financial services or professional services firms, along with strong communication skills.
Key responsibilities:
* Extensive, complex diary management, including coordination of internal and external meetings, calls, video conferences.
* Maintain team diaries and contacts
* Telephone answering is a priority & accurate and prompt messages and assistance
* Travel & book flights and accommodation for team, including knowledge and awareness of the whereabouts of bankers, relevant client activities and travel policy guidelines
* Expenses & accurately complete expense reports for team of bankers each month Assisting bankers and general administration tasks, source and collate research information, news runs and project materials as required.
* Coordinate couriers and outgoing mail, distribute incoming mail
* General administration, including document production (Word) when required; ad hoc project work
* Client entertainment & organize ad hoc lunches, dinners; work with
* Events Manager and bankers to invite clients to events
* Actively foster a cohesive work environment within the EA team; working effectively with other EAs to ensure support cover during lunch hours and other absences
* Build and maintain relationships with staff in offshore offices
Experience:
* Excellent written and verbal communication skills
* Prior Investment banking or financial services EA / PA/ TA experience
* Experience in providing support and senior levels of an organisation
* Able to manage priorities and conflicting issues in a professional manner
* Proficient in Microsoft Office Programs
* Extensive experience in admin in a fast paced environment
The ideal candidate will have a 4+ years of prior EA/ PA experience ideally from financial services or professional services firms along with strong communication skills.