At Gippsland Civil we are a locally owned business, and we are looking for a key team member to join us. We are a Civil Construction and Excavation company based in Traralgon.
We are currently seeking a Part-Time Administration Officer / Bookkeeper. This position is a varied role and would suit someone who works well unassisted and under pressure. You will report and work directly with the two Directors and will be required to undertake the general administration of the business to ensure that the operational, management and other key functions of the business can operate effectively and efficiently. This position is for 3-days per week, offering flexibility for the successful applicant to set the days of the week, with the exception of Thursday for processing of the weekly payroll.
You will be directly responsible for:
Accounts Payable and Accounts ReceivableCompleting Weekly payroll end-to-endReconciling bank accounts and credit cardsInvoicingProcessing of Monthly Superannuation & Payroll TaxProcessing of Quarterly CoinvestManaging Workcover Policy as well as Return to Work Coordinator tasks and responsibilitiesLodging BAS [Quarterly] & PAYG Statements [Monthly]Manage employee licence, compliance and inductionsOrdering of office supplies and PPEManagement of all Insurance, Fuel & Toll accountsAssist with Tender lodgements when requiredManage Job scheduling board in office as new callups are receivedOrganising staff meetings and taking minutesMaintaining the workflow to the highest of standardsDelivering exceptional customer service to our clientsManagement of CCF Accreditation Audits liaising with Auditor to ensure complianceConducting regular site inspections to ensure and document compliance required to be included in Audit process.Implement and maintain Policies & Procedures as per CCF IMSDaily review of "Daily Pre-Starts" for all Truck/Plant and forward any faults/defects reported to our Mechanical Subcontractors for rectification/repairLiaise with Traffic Control Designer and assist in preparation of TMP, and lodge MOA's with Local Council or RAPP.Maintain clean and tidy office spaceTo be successful in this role, you will need to demonstrate your ability in the following key criteria:
Bright and friendly personalityStrong organisational skills, driven and is consistently reliableAble to work individually demonstrating initiative, but also willing and capable to work as part of a teamConfident communicator and ability to effectively liaise with team members and clientsExcellent problem-solving skills with a common-sense approachBookkeeping experience or background with min. exp 2 years in accounting program XeroCompetent in using Microsoft Office programs i.e. Excel, Word and OutlookKnowledge and experience using GoFormz App advantagesPrevious experience in a service or trade-based company may be advantagesIf this opportunity is for you and you would like to work as part of a friendly team, please send your resume to [emailprotected] with a covering letter outlining clearly why you feel you are the most suitable candidate for this role, by specifically addressing the key criteria above.
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