Sydney
Wealth Management
Permanent
Our client is a boutique stockbroking firm, specialising in providing equity brokerage services to institutional clients, currently seeking a junior Office Administrator to support a senior Executive Assistant, as well as provide general office support.
Responsibilities:
* Acting as the first point of contact for clients.
* Answering and directing phone calls, taking messages and responding to emails.
* Greeting and assisting visitors, handling incoming and outgoing mail and packages.
* Providing general administrative support including:
* Coordinating office activities and operations to ensure efficiency and compliance with company policies.
* Managing office supplies, kitchen maintenance, inventory, and equipment.
* Assisting with the planning and coordination of meetings and staff events, including booking venues, arranging catering and at times, travel arrangements
* Managing office security passes, IT requests and petty cash.
* Filing, data entry, photocopying, binding, and scanning documents.
* Support the administrative team to ensure the overall smooth running of facilities and equipment at the office.
Experience required:
* 6+ months of prior office administration experience required.
* Experienced with Microsoft Office, Word, Excel, PowerPoint, Outlook, client relationship management software and publishing software.
* Excellent verbal and written communication skills, including telephone skills.
* Ability to manage competing deadlines.