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Utilstrais is a leading Utility Engineering Company building Infrastructure in the Water, Sewer, Stormwater, Telco, Power and Gas. It has been working in utility infrastructure including in ACT, NSW, VIC & QLD for Australian Govt Agencies.
We are currently looking for a Project Administrator to join our head office in Canberra. This role includes liaising with a wide variety of professionals and stakeholders including Client representatives, subcontractors, suppliers, and various regulatory authorities.
TASKS AND RESPONSIBILITIES
* Manage and administer the contracts for efficient delivery of projects.
* Facilitate and deliver team meetings managing work in progress requirements to ensure knowledge transfer across the company.
* Preparing and issuing notices and variations in accordance with the Contract.
* Issuing the POs and completing relevant documents for suppliers and subcontractors.
* Tracking claims, change management administration, and assisting with the resolution of commercial issues.
* Validate contract milestones, reports, and ensure that payment schedules are met.
* Managing compliance of multiple contracts including notices, extensions, and variations.
* Monitoring Contract Management documentation and ensuring they are in order for auditing purposes.
* Develop and maintain effective working relationships with suppliers and customers.
* Contributing commercial advice to internal and external key stakeholders.
* Contractual administration and resolution with Supplier and subcontractor performance.
* Supporting the procurement of long-term service agreements with suppliers and subcontractors, including assessments and subsequent claims.
* Close and accountable interaction with client representatives to build strong relationships.
* Reporting and briefings (both written and oral) to senior management.
* Monitoring and maintaining the KPIs set out for projects and company.
* Ensure compliance with the Utilstra QMS, WHS & EMS Integrated Management System (IMS).
SKILLS AND EXPERIENCE
* Qualification in Engineering / Project Management / similar discipline, which must be accredited in Australia.
* 2+ years project experience within a construction / infrastructure / civil engineering with a focus on commercial and contractual administration / management.
* Understanding of Australian Standards and its mechanisms to deliver the project (e.g., AS4000 or AS2124).
* Strong organisational skills, attention to detail, flexible and versatile.
* Demonstrated understanding and administering the Project.
* Demonstrated understanding of the general standard of WHSEQ in Australia.
* Demonstrated communication and written skills.
* An eye for detail and ability to identify cost-saving interventions.
BENEFITS
* An opportunity to be a Leader.
* The opportunity to work within an energetic, highly skilled team.
* The ability to work with industry Leaders.
* Permanent full-time position with excellent career progression opportunities.
* Competitive remuneration, with ongoing training and support.
* An opportunity to make an impact with a growing and forward-thinking company.
* An opportunity to add value and get recognition.
SALARY
A competitive salary will be offered for the right candidate.
HOW TO APPLY
* Please apply for this position through Seek with the following details.
* Cover letter stating about yourself, your strengths, and weaknesses.
* Evidence of the relevant qualification(s) achieved.
* Evidence of the relevant accreditation(s) received in Australia.
* Evidence of the working rights in Australia (visa details / work permit).
PS : Application may not be considered if you fail to provide the above-listed information.
Your application will include the following questions :
* How many years' experience do you have as a project administrator?
* Which of the following statements best describes your right to work in Australia?
* Do you have experience in administration?
* How many years' experience do you have in the construction industry?
* Which of the following Microsoft Office products are you experienced with?
* Do you have a current Australian driver's licence?
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