Employment Information Package Governance Officer Position number: POS1848 Enquiries: Name: Kelsey Hartland Position: Team Leader Governance Town Hall, 18-28 St John Street Launceston Phone: 03 6323 3109 T 03 6323 3000 Email: Kelsey.Hartland @launceston.com.au E contactus@launceston.tas.gov.au Application closing date: 3:00PM, WEDNESDAY, 29 JANUARY 2025 www.launceston.tas.gov.au Contents Introduction 3 City of Launceston Organisational Directory 4 Organisational Values 5 Information for Applicants 6 Recruitment Steps 7 General Conditions of Employment 8 Position Description 9 Address all correspondence to: Manager People and Culture City of Launceston PO Box 396 LAUNCESTON TAS 7250 Email address: contactus@launceston.tas.gov.au When emailing your application, attachments should be sent in either Word (.doc/.docx), PDF (.pdf), TIFF (.tiff), JPEG (.jpg) or Excel (.xls/xlsx) formats. 2 2 Introduction Launceston is the regional hub of Northern Tasmania and enjoys a rich natural and social history. Located at the head of the picturesque Tamar Valley, the Launceston region is renowned for its award-winning wines, gourmet dining experiences, magnificent natural features and friendly residents. Our city is human scale. A series of green and wild spaces linked by heritage streetscapes and thoughtful adaptions. A real blend of old-world and new, tradition and innovation. The City of Launceston municipal area covers an area of 1,405 square kilometres with a population of around 71,000 residents. The City of Launceston is Tasmania’s largest municipal council in terms of population and revenue. Launceston boasts all the major facilities of a much larger city, many of which are owned and operated by the City of Launceston. The City of Launceston is served by 12 Councillors, including the Mayor and Deputy Mayor. Click here to view City of Launceston’s strategic and annual reporting. 3 City of Launceston organisational chart The City of Launceston is recognised as an Employer of Choice by the Tasmanian Government. An Employer of Choice is a workplace that demonstrates contemporary workplace practices and provides outstanding support for its staff. The Council employs around 570 employees across a range of responsibilities. Employment information package 4 Organisational values At the heart of our organisation are our four organisational values. Our employees are expected to adhere to, support and promote our values at all times. Our aim is to attract and retain people who share our values and want be a part of our positive workplace culture. Before submitting your application please review our values and decide if they are a good fit for you. WE CARE OUR PEOPLE ABOUT OUR MATTER COMMUNITY • We value clear and open • We take pride in our work and communication pursue a standard of excellence • We support and en courage each • We genuinely listen, and value other collaborative relationships • We respect diversity • We strive towards the best We recognise individual needs, outcome for our community experience and strengths • We make responsible and sustainable decisions WE BRING AN WE GO HOME OPEN MIND SAFE AND WELL • We actively seek opportunities to • We show care for people and look continuously improve out for one another • We respect and explore different • We speak up and support others to ideas and perspectives be healthy and safe • We embrace change that leads to • We take personal responsibility for positive outcomes our own health and wellbeing • We value innovation and creativity • We value work-life fit Employment information package 5 Information for applicants City of Launceston is an equal When applying for this position, you must provide the following opportunity employer. Our documentation: workforce is diverse, inclusive, 1. Covering letter flexible and family-friendly. 2. Statement addressing the selection criteria (highlighted criteria only) We value the different backgrounds, skills and 3. Resume contributions of all employees The online Application for Employment can be accessed here and treat each other and our (you will be asked to attach your supporting documentation) community with respect. 1. Your covering letter should introduce you and explain why you We want opportunities at City are applying for the role. of Launceston to be accessible 2. All recruitment and selection decisions are based on merit. The and attainable to all candidates. most suitable person in terms of skills, knowledge, qualifications, If you are interested in this role relevant experience, alignment with organisational values and but have concerns about your work attitudes is selected for the position. Selection is based on suitability, please talk to us the assessment of each application in relation to the selection before submitting your criteria identified in the position description. The position description is included later in this information kit. application. The selection criteria consists of the qualifications, knowledge, skills, attitudes and abilities required to successfully perform the role. You must provide a statement that addresses each highlighted selection criterion for the role. Your statement should include examples that demonstrate how you meet each criterion. Please see information here on how to address the Selection Criteria. 3. Your resume should provide details of your qualifications, work history, special skills, training and competency details and referees, plus any other information that may support your application. Be clear and informative. Include the names, position titles, addresses and telephone numbers of at least two work referees. If we can assist you with any reasonable adjustments in order to submit your application for this role, please contact the People and Culture Team via email at contactus@launceston.tas.gov.au, noting your preferred method of communication and contact details and a member of the team will be in touch. Please read this information carefully, as it will help you with the preparation of your employment application. Employment information package 6 Recruitment steps 1. Application received 2. Shortlisting Shortlisted applicants will be contacted by telephone or email to arrange an interview. Unsuccessful candidates will be advised by email. 3. Interview 4. Pre-Employment Checks: Reference Check Police Check Medical Assessment Drug and Alcohol screening All costs covered by City of Launceston 5. Suitability determination and preferred candidate identified 6. Letter of Offer Employee benefits Our employees have access to discounted health insurance options through St Luke’s Health and BUPA. Employees have access to a free EAP service, which provides support and counselling for personal and work related issues, coaching and advice for leaders and counselling assistance for immediate family members. We are committed to providing a working environment that is sufficiently flexible to meet the operational requirement and workload demands of the City of Launceston while accommodating, where possible, the needs of our employees. Discounted membership at Launceston Aquatic. Discounts at the Museum Gift shop. Additional leave: employees may request to purchase an additional two or four week’s additional leave per year to help manage family/carer responsibilities or other special circumstances. 7 Employment information package 7 General conditions of employment Position title Governance Officer Employment terms Permanent, Full-Time Working pattern 19-day month Total remuneration $83,497 - $92,007* *Total remuneration includes superannuation, as detailed below Base salary $72,448 - $79,833 Superannuation Employer contribution of 15.25% Annual leave: employees are entitled to 4 weeks (pro-rata for part-time employees) annual leave per year, plus leave loading. Personal leave (for sick and carer’s leave): employees are entitled to two weeks (pro-rata for part- time employees) personal leave per year, if they are unable to attend work due to personal illness/injury or to provide care for a spouse/partner or immediate family member. Paid parental leave: employees are entitled to fourteen weeks paid (or twenty eight weeks at half- pay) parental/adoption leave for the primary carer; two weeks paid leave for the secondary carer. Long Service Leave: Long service leave applies after 7 years continuous service. The City of Launceston Enterprise Agreement 2021 is available here The City of Launceston Leisure and Aquatic Centre Enterprise Agreement 2022 is available here Employment information package 8 Position Description Position Description Form - Officer PF NUMBER: POS NUMBER: POS1848 POSITION TITLE: Governance Officer AWARD CLASSIFICATION: Grade 4 EMPLOYEE: Vacant TEAM: Governance NETWORK: Organisational Services REPORTS TO: Team Leader Governance PREPARED BY: Matt Morgan DATE: 11 October 2024 APPROVED BY: NAME: Nathan Williams POSITION: Acting General Manager Organisational Services SIGNATURE: POSITION PURPOSE (Why does this position exist) This position works closely with the Team Leader Governance to ensure organisational policies are developed and maintained to ensure organisational wide good governance. The key objectives of this role are to: understanding current and emerging legislative and regulatory changes support the development of new organisational policies refresh current organisational policies ensure all policies and procedures are reviewed within their timeframes work with internal auditors to ensure policies and procedures are audited based on risk City of Launceston is a values-based organisation, which means that we employ people who share and display our values • we value clear and open communication • we take pride in our work and pursue a we support and encourage each other standard of excellence • we respect diversity • we genuinely listen, and value collaborative we recognise individual needs, experience relationships and strengths • we strive towards the best outcome for our community • we make responsible and sustainable decisions • we show care for people and look out for we actively seek opportunities to one another continuously improve we speak up and support others to be we respect and explore different ideas and healthy and safe perspectives we take personal responsibility for our own we embrace change that leads to positive health and wellbeing outcomes we value work-life fit we value innovation and creativity Accountabilities Activities/Tasks include: Success looks like … General City of Launceston's Behave in a way that supports the City of Launceston's Demonstrates, through Values values. behaviour, an alignment to and an understanding of our Our people matter values We care about our community We bring an open mind We go home safe and well Technology Use technology and information to maximise efficiency New and existing technologies and effectiveness. are utilised effectively. Collaborate Work collaboratively within your team and across Actively participating in team networks. meetings/tool box meetings, Support delivery of the Network's strategic and annual by offering ideas and plan actions. suggestions and providing feedback Work with horizontal teams as relevant to technical Collaborative opportunities are role accountabilities. sought across Networks Innovation Encourage and be proactive in developing a culture of Improved work practices and introducing new and improved work practices and projects. projects within your team and your network.. Service Planning and Plan and prioritise work in line with organisational goals Work practices are continually Delivery and adjust to changing priorities. reviewed and improved. Think, analyse and consider the broader context to Outcomes are reviewed, with develop practical solutions to solve problems. successes recognised and Encourage and suggest new ideas and demonstrate a mistakes becoming a learning commitment to continuous improvement. opportunity. Achieve results through efficient use of resources and a Customers are responded to commitment to quality outcomes. and feedback is sought. Commit to delivering community focused services in line with strategic goals. Technical Support policy and • Maintain a register of policies and procedures Maintain best practice in the procedure within the organisation's management system development, review and management • Support leaders to review and develop implementation of organisational policies and procedures organisational policies and Ensure all policies and procedures are reviewed procedures and implemented within agreed timeframes Research and Analysis • Source and retrieve data and information to Provision of reliable and timely support policy research and development. research and analysis to Contribute to policy research and analysis support policy review and activities by collating and summarising information. development Accountabilities Activities/Tasks include: Success looks like … Stakeholder • Coordinate stakeholder engagement and Stakeholders are actively Engagement communications throughout the policy engaged in the development consultation, design and implementation phases. and review of policies and Provide policy advice to committees and procedures working groups as required Accurate and timely advice is Draft basic policy documentation as requested. provided Policy Advice • Respond to requests for policy advice Requests are responded to in Provide assistance to support the provision of an efficient and effective policy advice manner. Information • Store, maintain and manage records related to Records are stored and Management policy initiatives using the organisations managed within our records management system and in accordance information management with relevant policies. system Complete and accurate records are filed in our information management system Work Safely with a Duty of Care for fellow employees and ensure procedural compliance Note: Whilst the key Perform all work in a safe manner in accordance with functions and the City of Launceston's Occupational Health and responsibilities for the Safety Policy and Procedures role are set out above, the Council may While at work, a worker must – direct an employee to carry out such duties or (a) take reasonable care for his or her own health and tasks that are within safety; and the limits of the employee’s skill, (b) take reasonable care that his or her acts or competence and omissions do not adversely affect the health and safety training. of other persons; and (c) comply, so far as the worker is reasonably able, with any reasonable instruction that is given by the person conducting the business or undertaking to allow the person to comply with this Act; and (d) cooperate with any reasonable policy or procedure of the person conducting the business or undertaking relating to health or safety at the workplace that has been notified to workers. (Section 28 Work Health & Safety Act 2012) WORKING WITH VULNERABLE PEOPLE CHECK Yes/No Working with Vulnerable People Check required? Yes If yes, include in Selection Criteria table below SELECTION CRITERIA POSITION REQUIREMENTS/COMPETENCIES Organisational Community Focussed: considers community/customers in decision making Communicate and Engage: demonstrates self-awareness & encourages open discussions & contributions from others Create and Innovate: displays initiative & considers different ideas and perspectives Safety Focussed: takes responsibility for own and team's health, well-being and self-care Position Specific Ability to develop, review and implement policies and procedures Proven ability to write policies, procedures and reports Excellent time management, organisation and planning skills Excellent verbal and written skills Attention to detail QUALIFICATIONS AND EXPERIENCE Experience in local government Certificate IV in Business (desirable) At least 3 years relevant work experience Broad understanding of legislative requirements REPORTING STRUCTURE Manager Manager Governance Team Leader Team Leader Governance Direct Reports Nil KEY RELATIONSHIPS (External and Internal Customers, Supplier, Colleagues, etc) Internal Nature of Relationships Executive Leadership Team, Senior Leadership City of Launceston Leadership teams are the owners of the Team, Team Leaders policies. We provide them with assistance in all aspects of policy creation and maintenance. External Nature of Relationships Local Government Association of Tasmania (LGAT) Staying up to date on policy changes within Local Government Tasmanian Local Government Officers Network with other officers to share knowledge and ideas through various forums DELEGATIONS & AUTHORISATIONS (Local Government Act, By-Laws etc) Purchasing Approvals Not applicable Confidentiality Staff are a) Able to access; or b) May be exposed in the course of performing their duties to information that may be related to individuals, organisations or the general dealings of the City of Launceston. Some of this information will be of a sensitive nature – either within or external to the organisation. By accepting this position the employee undertakes: a) To keep all information that they are exposed to confidential during and after their period of employment with City of Launceston. Information should never be disclosed outside of the organisation and only be disclosed to other employees if there is a need within the context of the task being performed. b) To not access any information within the organisation's systems that is not directly relevant to their work. c) To abide by the requirements of the Confidentiality and Privacy clause of the relevant Enterprise Agreement. OTHER RELEVANT INFORMATION Expectations of a City of Launceston employee: Have strategies in place to enhance their own health and well-being, manage stress and maintain professionalism; Seeks feedback broadly and asks others for help with own development areas; and Translates feedback into an opportunity to develop. TownT Hoawlln, 1H8a-l2l, 81 8St- 2J8o hSnt SJotrhene tS tLraeuent cLeasutonnce ston T 03 6T3 0233 63302030 3 000 E conEta ccotunst@acltauusn@celasutoncne.tsatso.gno.tva.sa.ugo v.au www.wlawuwnc.leasutnocne.statos.ng.otavs.a.guo v.au