Office Manager - Early Learning Centre () Location: Underwood, AustraliaSector: Admin & SecretarialSalary: $75,000.00 to $85,000.00 per annumAs the Office Manager, you will be responsible for managing the day-to-day administrative operations of our early learning centre.
Your job will encompass administrative oversight, staff coordination, compliance management, and parent communications.
You will oversee staff scheduling, compliance, enrolments, financial administration, and facility management to ensure a safe and well-equipped learning environment.Your role will also involve liaising with families and staff, managing payroll and budgeting, ensuring compliance with childcare regulations, and coordinating marketing and digital presence.
The ideal candidate will be a highly organized and proactive leader with excellent problem-solving abilities.
Benefits Work in a dynamic and rewarding early learning environmentCompetitive salary plus bonus and benefits packageProfessional development and training opportunitiesOpportunity to implement and improve office systems and processesDiverse role combining administration, finance, HR, and marketing Tasks & Responsibilities Oversee daily administrative operations - Ensure smooth office functions, front desk management, and efficient staff schedulingManage enrolments and compliance - Maintain student records, oversee waitlists, and ensure regulatory adherenceParent & staff communication - Serve as the primary contact for families, handling inquiries, enrolments, and feedbackFinancial & HR administration - Process invoices, payroll, budget tracking, and manage HR documentationRegulatory compliance - Ensure adherence to childcare licensing regulations, policies, and safety standardsSupport leadership & teaching teams - Assist in coordinating staff training, professional development, and meetingsManage procurement & facility needs - Oversee supplies, vendor contracts, and maintenance coordinationMarketing & digital presence - Maintain the EKM website, create promotional materials, edit videos, and manage social mediaEvent marketing & promotions - Plan and execute event marketing strategies and distribute promotional materialsStaff onboarding & training - Organize employee inductions, conduct training sessions, and standardize proceduresEmployee records & timekeeping - Maintain personnel records, oversee attendance tracking, and process payrollFinance & payroll management - Approve transactions in Xero, manage bank reconciliations, and oversee payroll processingHealth & safety compliance - Ensure policies are updated, conduct workplace safety assessments, and meet childcare regulations Qualification & Experience Bachelor's degree in Business Administration, Office Management, Early Childhood Education, Finance, Marketing, or a related field (preferred)Proven experience in office administration, childcare management, finance, payroll, or a similar roleExperience in marketing, social media management, and digital content creation is an advantage Essential Skills Technical Skills: Proficiency in Microsoft Office, Google Workspace, and Xero; knowledge of childcare regulations and compliance; experience in website management, social media, graphic design, and video editingAdministrative & Organizational Skills: Strong ability to oversee office operations, manage enrolments, and implement efficient proceduresFinance & Payroll Knowledge: Experience in payroll processing, vendor payments, budget tracking, and childcare-related billingCommunication & Leadership: Strong customer service and communication skills, with the ability to train new employees and manage operational challenges About Company EK Montessori provides a Montessori-based education and care program for children aged 6 weeks to 6 years.
Our nurturing environment fosters independence, curiosity, and a love for learning.
We offer 111 spaces for children and operate Monday to Friday from 6:30 AM to 6:00 PM, excluding public holidays.Website: Email: How to Apply? If you're ready to take on this exciting role, submit your resume and cover letter today