Our People, Our Purpose: Shaping the Future of Real Estate
At JLL, we empower individuals to shape a brighter way. We're shaping the future of real estate for a better world by combining world-class services, advisory, and technology for our clients.
We're committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers, and find a place where they belong.
Whether you have deep experience in commercial real estate, skilled trades, or technology, or you're looking to apply your relevant experience to a new industry, we invite you to join us as we help shape a brighter way forward.
Job Description:
Executive Team Assistant (Part-time)
We're seeking a highly motivated, organised, and efficient Executive Team Assistant to provide support to the WA Capital Markets team.
* Provide professional administrative support to the WA Capital Markets team
* Assist in the preparation of all correspondence, documents, reports, submissions, agency agreements, presentations, and administration duties on behalf of the team, ensuring a high attention to detail
* Coordinate marketing campaigns, including drafting Information Memorandums (IM's), managing online listings, and preparing various property marketing collateral
* Database management, including CRM systems, financial systems, property portals, enquiry registers, bid summaries, and more
* Coordinate all internal and external meetings, including room booking, agenda, minutes, and any ad-hoc requirements
* Assist the accounting team by coding and submitting expenses, issuing fee invoices, and following up late payments
* Manage Trust Account deposits set-up and releases, in accordance with legislative requirements
* Arrange travel, accommodation, and itineraries when required
Additional Responsibilities:
* Demonstrate proficiency in office procedures, with the ability to work both autonomously and as a contributing team member
* Participate in relevant training and development opportunities to enhance job-related skills
Requirements:
* Confident self-starter with a can-do attitude and a proven ability to build and maintain relationships
* Strong formatting skills/document creation and an advanced knowledge of MS Office packages (Word, PowerPoint, Excel)
* Sound knowledge and experience in working on various systems & databases
* Keen attention to detail, customer focus, strong work ethic, and ability to multi-task
* Previous experience as a team assistant, PA or EA role within the commercial property (or any professional) industry will be highly regarded
What We Offer:
* As an organisation, we don't just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings
* JLL is committed to equal opportunity and building an inclusive workplace
* This is why, for more than a decade, we continue to rank among the World's Most Ethical Companies
* We support applications from all underrepresented groups, including Aboriginal and Torres Strait Islanders, LGBT+, people with disability, and people of all age, religions, and race
* We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military
Apply today, quoting job reference number MPREQ390557. Location: On-site – Perth, WA