The People and Culture Coordinator is a key member of the HR team, responsible for managing the recruitment, onboarding, and offboarding processes to ensure a seamless employee experience. This role focuses on attracting top talent, providing a smooth transition for new hires, and managing the exit process for departing employees. Additionally, the People and Culture Coordinator will handle various administrative duties to support the overall efficiency of the HR department. The Coordinator will work closely with hiring managers and other HR professionals to support the overall goals of the People and Culture department.
Key Responsibilities: Recruitment: Manage the end-to-end recruitment process, including job postings, candidate sourcing, screening, interviewing, and selection.Collaborate with hiring managers to understand staffing needs and develop effective recruitment strategies.Coordinate and conduct interviews, ensuring a positive candidate experience throughout the process.Maintain an updated candidate database and track recruitment metrics to assess the effectiveness of recruitment strategies.Build and maintain a strong talent pipeline for future hiring needs.Onboarding: Oversee the onboarding process for new employees, ensuring a smooth and welcoming transition into the organization.Prepare and manage onboarding documentation, including offer letters, employment contracts, and new hire paperwork.Coordinate with IT and facilities teams to ensure new hires have the necessary equipment, access, and workspace.Conduct new hire orientations and training sessions, introducing employees to company policies, culture, and procedures.Monitor and follow up on the onboarding progress, addressing any issues or concerns that arise during the initial employment period.Offboarding: Manage the offboarding process for departing employees, ensuring compliance with company policies and legal requirements.Conduct exit interviews, gather feedback, and analyse trends to identify areas for improvement.Coordinate the return of company property and the deactivation of access to systems and facilities.Work with payroll and benefits teams to ensure accurate processing of final pay and benefits for departing employees.Support managers in conducting exit discussions and managing employee departures with professionalism and sensitivity.Additional Administrative Duties: Assist with the maintenance of HR files and records, ensuring they are organised, up-to-date, and compliant with legal requirements.Coordinate and schedule meetings, interviews, and training sessions, managing calendars and logistics.Support the preparation of HR reports, presentations, and other documentation as needed.Handle general inquiries and provide administrative support to the People and Culture team as required.Employee Relations: Serve as a point of contact for employee inquiries related to recruitment, onboarding, and offboarding processes.Assist in resolving employee issues and concerns, providing guidance and support as needed.Maintain accurate and confidential employee records, ensuring compliance with data protection regulations.Process Improvement: Continuously review and improve recruitment, onboarding, and offboarding processes to enhance efficiency and employee experience.Stay up-to-date with industry trends and best practices in talent acquisition and employee lifecycle management.Participate in HR projects and initiatives, contributing to the overall success of the People and Culture team.Qualifications: Bachelor's degree in Human Resources, Business Administration, or a related field is preferred. 3+ years of experience in HR, with a focus on recruitment, onboarding, and offboarding.Strong understanding of recruitment best practices.Excellent organisational skills, with the ability to manage multiple priorities and meet deadlines.Strong interpersonal and communication skills, with the ability to build relationships with candidates, employees, and managers.Attention to detail and a commitment to maintaining confidentiality.Core Competencies: Recruitment Expertise: In-depth knowledge of recruitment strategies, sourcing techniques, and candidate assessment.Onboarding Excellence: Ability to create a welcoming and structured onboarding process that fosters employee engagement.Organisational Skills: Strong ability to manage multiple tasks and priorities in a fast-paced environment.Communication: Clear and effective communication skills, both written and verbal.Problem Solving: Ability to address challenges proactively and provide practical solutions.Confidentiality: Maintains the highest level of confidentiality and integrity when handling sensitive information.