My Client is a multinational conglomerate in the automotive industry that specializes in providing durable and adaptable vehicles tailored for the Australian market. Established over 15 years ago, has 80 dealerships across Australia, with its major business focused on tractors and passenger vehicles.Position Overview :The Sales Administrator will play a critical role in managing dealer order processing, invoicing, collections, accounts updates, and vehicle management. This position ensures the smooth operation of sales administration tasks and provides essential support to the sales and operations teams.What you'll do :Ensure timely receipt and accurate entry of dealer orders into the system.Communicate effectively with dealers about order availability, estimated time of arrivals (ETAs), and transportation arrangements.Precisely track the location of all vehicles at any given time.Maintain the vehicle registration file.Conduct vehicle stock count at the end of each month at Autocare to confirm alignment with records.Vehicle Invoicing & Collections :Manage and ensure the timely invoicing of vehicles.Monitor collections against vehicle invoicing.Maintain accurate financial records related to vehicle sales.Accounts Updates :Monitor and update key dealer accounts.Ensure alignment with company records and procedures.Reporting & Data Management :Update all operational and business reports accurately and regularly.Complete end-of-month reporting tasks, including retail performance, billings, stock aging, and inventory at storage locations.Company Vehicle & Demonstrators Management :Maintain up-to-date records of all company and demonstration vehicles.What you'll need :Minimum 5 years of experience in sales administration, preferably within the automotive industry.Strong organizational and communication skills.Proficient in Microsoft Office Suite, particularly Excel.Experience with ERP or sales management systems is an advantage.High attention to detail and accuracy.Ability to work independently and as part of a team.Seniority levelAssociateEmployment typeFull-timeJob functionSales and AdministrativeMotor Vehicle Manufacturing and Retail Motor Vehicles
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