The Administration Officer key responsibilities are:
• Implementing, maintaining and reviewing financial, administrative and human resource policies and procedures, including, travel and accommodation arrangements and building, vehicle and plant and equipment maintenance to facilitate the effective functioning of the Service Area.
• Administering financial processes including procurement, ordering, payment of accounts, petty cash, monthly monitoring and reconciliation in accordance with current legislative and departmental accounting practices.
• Administering human resources processes including rostering, payroll, leave management, fortnightly and monthly monitoring and reconciliation in accordance with current legislative and departmental human resources practices.
• Providing a high standard of skills in a range of software packages and databases in the administration of services provided by the Service Area.
• Investigating financial/human resources enquiries ensuring timely, accurate solutions are reached.
• Contributing to effective team work by developing an understanding of the roles and duties of other team members and working collaboratively to deliver services to the Service Area.
• Liaising with departmental officers and other Government and non-government organisations as necessary.
• Enhancing the local community by actively practicing and promoting excellence in service delivery and public administration and identifying opportunities for improving client service.
• Recognising and contributing to the AS&RS Governance Structure, supporting quality outcomes for clients through the delivery of quality services and continuous improvement
To be successful in this role you will be required to demonstrate capability in the following areas:
Vision
• Understands organisation purpose recognising issues which impact on the team and prioritising tasks in line with team commitments.
• Makes considered, ethical and courageous decisions, including escalating matters, by understanding issues and clearly explaining recommendations.
Results
• Builds and sustains relationships by sharing knowledge with others to support team development.
• Demonstrates accountability, professionalism, persistence and transparency by contributing to team results in line with reporting systems, organising work and planning.
Accountability
• Maintains practice and governance adherence to policies and procedures, identifying organisation risk and proposing mitigation strategies.
Technical/role specific
• You understand duties regarding the maintenance of Senior Management diaries, including the organisation of meetings, appointments, conferences, seminars, and accommodation arrangements.