Job DescriptionEssential Functions:Facilities Management:• Manages preventative maintenance programs for corporate units and track/maintain checklists.• Drafts and implements routine maintenance schedules and standards; ensures compliance with these standards.• Prepares job estimates and bids for projects to be completed by outside contractors.• Negotiates pricing with multiple subcontractors and establishes relationships across multiple regions.• Reviews leases for landlord responsibility on facility work, primary contact with current property managers.• Sends large R&M jobs out to bid and handles all quotes.• Establishes pricing and monitors cost for R&M projects.• Performs small pre-approved in-house repairs.• Assists operators with scheduling any work and dispatching subcontractors.• Creates and maintains checklists for utility providers, call lists, repair history, etc.• Resolves invoice disputes between operators and subcontractors.• Manages vendors to establish better pricing/quality control.• Approves all vendor agreements for each region.• Drafts all CSRs and works closely with Operations and Finance.• Handles all callbacks for previous work and warranty calls from new stores.• Tracks costs and evaluates repairs vs. replacement options.Project Management:• Supports Development Department where needed on certain projects.• Helps with permitting and working with building departments.• Works with equipment manufacturers to report issues.• Creates warranty call lists and provides them to operators.• Performs construction/facility transfer and document insurance information.• Assists in maintaining and forecasting schedules for new unit openings and remodels as directed by Director of Construction.• Coordinates new store opening checklist items among TJF departments.• Coordinates and maintains permitting and licensing paperwork of new store openings (state and local jurisdiction forms, city hearings, zoning board approval meetings, and related activities).• Develops and maintains relationships with existing and potential future GCs, sub-contractors, and vendors.• Supports new projects through openings.• Develops and maintains the TJF construction specifications manual.Additional Responsibilities That May Be Performed:• Performs other related duties as assigned.• Responds to e-mail and voicemail, as necessary.Education, Experience, and Skills Required:Education and Experience:• Associate degree in project management, construction, or related major• OR equivalent combination of education and experience.Job-Related Skills:• Ability to think ahead and plan over a one to two-year span.• Ability to organize and manage multiple priorities.• Knowledge of materials, methods, and the tools involved in the construction or repair of restaurants.• Skill in assessing and prioritizing multiple tasks, projects, and demands.• Strong written and verbal communication skills.• Commitment to Company’s core values and mission.• Proficient in Microsoft Office Suite including Excel, Word, and Outlook.Competencies:• Process Management: Good at figuring out the processes necessary to get things done; knows how to organize people and activities; understands how to separate and combine tasks into efficient workflow; knows what to measure and how to measure it; can see opportunities for synergy and integration where others can't; can simplify complex processes; gets more out of fewer resources.• Dealing with Ambiguity: Can effectively cope with change; can shift gears comfortably; can decide and act without having the total picture; isn't upset when things are up in the air; doesn't
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