Gasparin Homes Adelaide, South Australia, AustraliaThe Office Administrator is responsible for overseeing all administrative functions, supporting project coordination, managing office operations, and facilitating customer selections. This role ensures smooth communication between clients, subcontractors, and the building team while maintaining efficient office procedures and financial records.Key ResponsibilitiesOffice Administration:Maintain office records, files and documentation.Manage calendars, appointments, and meetings.Answer and direct phone calls and emails.Order and manage office supplies.Process invoices and manage accounts payable/receivable.Project Coordination:Assist in preparing job documentation, contracts, and variations.Schedule and coordinate site visits and inspections.Manage pre-site certifications and approvals to ensure compliance with regulations.Customer Selections:Guide clients through material and design selections.Maintain records and ensure selections align with project scope and budget.Sign off from customer selections.Act as the first point of contact for clients and vendors.Provide excellent customer service and resolve enquiries.HR & Employee Support:Assist with hiring, job postings, and interview scheduling.Process payroll and ensure compliance with labour regulations.Skills & QualificationsExperience in office management, preferably in construction.Strong organizational, multitasking, and time-management skills.Proficiency in MS Office Suite, MYOB, and office management software.Excellent communication skills, both written and verbal.Familiarity with bookkeeping, payroll, and invoicing is an advantage.Education & ExperienceHigh school diploma preferred; business or construction-related degree preferred.Previous experience in office management, administration, or customer service.Working ConditionsFull-time, 8:30 AM – 5:00 PM.Fast paced, growing residential construction environment.Competitive salary based on experience, plus benefits.Seniority levelEntry levelEmployment typeFull-timeJob functionAdministrative
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