Organisation: Department of Government ServicesOccupation: ProcurementReference: VG/1841227About usThe Department of Government Services (DGS) was established on 1 January 2023 to improve everyone's experience of doing business and interacting with the Victorian government.
We bring important day-to-day services together in one department to make things easy and seamless for Victorians and businesses.
We are doing this by connecting and digitising our systems and platforms across state and local government as well as streamlining our corporate and procurement services.About the roleThe Business Support Officer supports the Procurement Branch, providing administrative support including data entry, document review and effective record keeping.
The role will be required to utilise Department systems (finance, brief management, onboarding) and support the Corporate Procurement Team with compliance activities.The role requires a strong attention to detail and a willingness to provide excellent customer service.
The role also acts as the Procurement Governance Committee's Secretariat and supports the Chief Procurement Officer (CPO) and senior management within the branch as directed.About youTo be considered for the role, you must be able to demonstrate:Demonstrated experience in preparing briefs, letters, emails and reports using clear, concise and grammatically correct language.Proven experience in identifying key stakeholders of an issue/project and managing/monitoring client satisfaction using decisiveness and judgement.Ability to work independently and as part of a team, with a diverse workload and competing priorities.Highly developed service excellence skills, with an ability to make clients and their needs a primary focus for maintaining satisfaction.Demonstrates capacity for sustained effort and hard work.Technical expertiseAbility to work within a fast paced environment, juggling multiple priorities at any one time.Quick learner of systems and using available technology efficiently.Excellent communication skills, attention to detail.Understanding of Government policies and procedures.Key accountabilitiesProvide administrative support to the Corporate Procurement Team to meet compliance activities required by the Victorian Government Purchasing Board (VGPB).Provide high-level confidential secretarial support to the Procurement Governance Committee (PGC).Provide high-level confidential secretarial and administrative support to the Chief Procurement Officer, including diary, email and meeting management.Manage relationships and liaise with senior management, branch heads, departmental staff, and other public and private sector agencies in order to collect or impart information and arrange meetings.Assess and prioritise incoming briefs, papers, emails and enquiries and take follow up action by replying to and processing correspondence ensuring department requirements are met.Provide administrative support to the Branch.This position is only open to applicants with relevant rights to work in Australia.How to applyApply before the advertised closing date 11:59pm on 5th February 2024.
All applications should include:a resume; anda cover letter which addresses the key selection criteria (within three pages).Other relevant informationThe department is committed to providing and maintaining a working environment which is safe and without risk to the health of its employees and clients and consistent with the department's obligations under the Occupational Health and Safety Act 2004 (OH&S Act).
To support this DGS has a COVID-19 Vaccination policy which strongly recommends all DGS employees be fully vaccinated.Preferred candidates will be required to complete a Pre-employment Declaration and Consent Form.
Employment of successful candidates will be subject to a National Police Check.DGS actively promotes diversity, inclusion and an equal opportunity workplace.
We welcome applicants from all diverse backgrounds, including people with disabilities and Aboriginal and Torres Strait Islander peoples.
All roles at DGS can be worked flexibly, however it may differ from role to role.
#J-18808-Ljbffr