Job Description Location: Melbourne | Southern Metropolitan Job type: Full time / From 28/01/2025 Organisation: Schools (Government) Salary: Salary not specified Occupation: Administration/Secretarial Reference: 1450520 Selection Criteria SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role. SC2 Demonstrated capacity to work and collaborate with others in a team environment. SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills. SC4 Possess the technical knowledge and expertise relevant to the position. SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area. SC6 A commitment to professional learning and growth for both self and others. Role Patterson River Secondary College is seeking a dedicated and organised person to fill the role of administration support for our senior school (years 10-12). The role is full-time and includes a range of functions to support students, families, and level coordinators across the senior school. Patterson River is a great place to work. In the recent 2024 Department of Education Staff Opinion Survey, our positive endorsement rates were 50% greater than similar schools and categorized as an 'Influence' school for School Climate and Leadership. While we consistently outperform state and similar schools across the survey modules, we recorded particularly strong results in the areas of Cultural Leadership, Instructional Leadership as well as Guaranteed and Viable Curriculum. Responsibilities Liaises with Assistant Principals (school & student operations) as well as sub school leaders and coordinators to ensure smooth coordination of attendance, year level activities and student management. Competencies Strong administration skills Highly organised Ability to keep accurate records Data entry High levels of ICT skills, including Compass, VASS and Microsoft Office High levels of confidentiality. Key responsibilities Tracking of daily roll marking and attendance Signing students in & out of school for late arrivals/early departures Assisting parents and carers with general inquiries relating to senior school Supporting year level coordinators with general administrative tasks, including documentation, Compass chronicle entries and communications Organising parent meetings with coordinator calendars Enter student results on VASS system Preparing key student information for sub school meetings to allow case management of at-risk students Organises induction of new students and families into the school (liaising with AP & Sub School Leader) Assist co-ordinators with the preparation and organisation of camps, excursions and activities Assist coordinators with the follow up and completion missed SACs Manages administrative responsibilities associated with suspensions and student exits Providing administrative support to the general office during times of unusually high demand and to cover absences Other duties as directed by the Principal Class. Who May Apply Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position. EEO AND OHS Commitment Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school. The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines). Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via marrung@education.vic.gov.au Child Safe Standards Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at: https://www2.education.vic.gov.au/pal/child-safe-standards/policy DE Values The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at: https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview Other Information All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements. Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check. A probationary period may apply during the first year of employment and induction and support programs provided. Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx Location Profile Patterson River Secondary College is a friendly, high performing school. We work to create a supportive and productive learning community where students are challenged by high expectations and encouraged to achieve their personal best in all endeavours. Our College values of Persistence, Excellence, Community & Respect guide our decision making and actions. Patterson River has close connections with the community and sees itself as an important hub of the local community. Set next to the Seaford Wetlands and within walking distance of the beach, our school enjoys beautiful surrounds. Our grounds are spacious and contain several landscaped courtyards which provide attractive shaded seating areas for our students. Student learning takes place in a safe and stimulating environment with a range of modern facilities which include a three-court basketball stadium, Performing Arts Centre, Senior School Centre, Year 7, Year 8 and Year 9 learning centres along with a new STEM centre, food rooms and community room. Staff are provided with free out of hours access to our new weights and circuit gym. The school offers a wide range of programs to support student learning, including: Diverse elective and VCE subject offerings Integrated, thematic & multi-award-winning Year 9 Program (Learning 4 Life) Large Instrumental Music Program Established VCE VM Program EXCEL Academic Program EXCEL Sport Program VET (Patterson River Secondary College is the lead school for the $20m Frankston START Trade Training Centre) Frankston Tech School Doctors in Secondary Schools Program PLC link School for the Bayside Peninsula Area Hub School for the Head Start program for Bayside Peninsula Area State-of-the-art STEM Centre The College¿s leadership structure is aligned to the following areas of responsibility led by an Assistant Principal: Excellence in Teaching & Learning (Curriculum Operations) Positive Climate for Student Learning (Student Operations) Community Engagement & Support Services (School Operations) The current Student Family Occupation & Education (SFOE) Index is 0.40. The College enjoys a positive school climate and student connectedness, with staff, student and parent opinion surveys all reporting results which place the College in the top quartiles in state-wide comparisons. College tours can be arranged by contacting: Daniel Dew (College Principal) daniel.dew@education.vic.gov.au Further information about our College can be found by visiting our website www.prsc.vic.edu.au (including Strategic Plan and Annual Report) or newsletters via: https://inewsletter.co/VYpKOv/archive