Role
Attendance may be required during school holidays, however, this will be through negotiation with the Principal prior to commencement of the particular holiday period. Ad Hoc Leave Purchase Allowance will be applicable.
A Business Manager role will usually undertake tasks that impact on the whole school. The role seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, finance or human resources.
Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.
Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice in matters relating to the school finance, human resources or school administration.
Responsibilities
Deliver School Services
1. Manage the design and production of school publications and documents
Finance
2. Manage and direct the preparation of annual budgets and regular financial statements and contribute to the financial decision making of the school.
3. Prepare funding submissions for the leadership team and school council.
4. Direct the accounting processes of the school and ensure that all funds, including school investments, are effectively accounted for according to Treasury regulations.
5. Provide advice to staff on spending against budget in respect to faculties, programs and other school projects.
6. Administer government grants and other school income.
7. Manage fund raising activities.
General Administration
8. Ensure the provision of a range of administrative support functions for the Principal and teaching staff.
9. Provide administrative support to external service providers as required.
10. Manage the processing of student admissions, registrations, enrolments and transfers.
11. Provide required level of administrative support for school events, functions and projects.
12. Implement induction programs for new staff, volunteers and other workers to the school.
Human Resources
13. Research, plan and prepare development programs for support staff.
14. Manage recruitment procedures.
15. Provide authoritative advice to the leadership team on support structures and work practices.
16. Assist in the development of work practices that ensure appropriate occupational health and safety standards are maintained.
17. Manage procedures relating to employee relations issues.
18. Assist in the development of human resource planning.
Manage School Resources
19. Coordinate the use and maintenance of school buildings and equipment.
20. Liaise and negotiate with service providers in respect to the cost and quality of services.
21. Supervise the delivery of contracted services.
22. Manage the development and collection of resource material at the school.
Support School Council
23. Draft reports and make recommendations on operational issues.
24. Evaluate and report on the operational efficiency of computer systems in production, making recommendations for improvement where appropriate.
25. Develop techniques and procedures that will affect work practices beyond the work place.
26. Manage a technical program with a broad scope across the school.
Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
EEO AND OHS Commitment
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see ).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via
Child Safe Standards
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
DE Values
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
Other Information
27. All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
28. Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
29. A probationary period may apply during the first year of employment and induction and support programs provided.
30. Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at
Conditions of Employment
31. All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
32. Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
33. A probationary period may apply during the first year of employment and induction and support programs provided.
34. Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at
Location Profile
Ashby Primary School is one of Geelong¿s oldest schools, celebrating 149 years of operation this year. Built in 1875 the school is set in a historical building, with two ovals, creative fantasy playgrounds and vegetable gardens. Recent building upgrades and modifications to learning spaces support a high-quality teaching and learning environment.
The school has a strong focus upon building Professional Learning Communities and is highly regarded as a PLC Link School within the Barwon Area. Our school community strives to develop a safe, caring, and inclusive environment where mutual respect and the pursuit of personal excellence form the basis of life-long learning.
At Ashby Primary School, we currently have an enrolment of 253 students with 27 teaching staff, and 18 Education Support and Administration Staff. Our school community consists of a partnership between teachers, parents, students, and local community members. We provide an educational environment where students are equipped with the social, emotional, and academic skills necessary to become successful and valued members of society.
At Ashby our school vision is 'Strive to Excel' and we promote and live by the following behaviours through the school mascot, Thinking, Enjoyment, Reflection, Resilience, and Inclusion.
Our school creates a learning culture that provides personal learning opportunities and focuses on individual growth and development, with a strong commitment to continuous improvement in Literacy and Numeracy. We provide quality learning programs in all curriculum areas that are designed to cater for the individual needs of a diverse range of students. Visual arts, Performing Arts, Physical Education, and Indonesian programs are implemented with qualified specialist teachers. Other key focuses include sustainability in the environment with vegie gardens a school cooking program and incorporating STEM into inquiry units.
Alongside the growth of our students, is an ethos of continually growing staff capacity through rigorous professional learning opportunities from internal knowledge, current research, distributive leadership, and strong links with local schools in communities of practice. At Ashby, we pride ourselves on our relationships with parents and local businesses and believe they are key to the success of our students and our school. We have a large number of parent volunteers in attendance daily, whether fundraising, supporting in classrooms, gardening or assisting in other areas across the school.
Other Information
Applications must include:
35. Cover letter.
36. Resume including relevant experience.
37. A section addressing the Selection Criteria and the requirements for application under the Who May Apply section.
38. Three (3) professional referees, including current employer.