The Company:
Our client is seeking a dedicated and professional Executive Assistant to provide exceptional assistance to the CEO of their prominent community services organisation. This role is crucial in supporting the day-to-day operations of the CEO's office and ensuring the smooth running of administrative functions.
The Role:
* Maintain the CEO's diary and schedule meetings.
* Organize travel arrangements, including booking airfares, car hire, and accommodation, along with submitting expense documentation.
* Oversee the CEO's filing systems, both electronic and paper-based.
* Manage incoming calls for the CEO, respond to general inquiries, and accurately record messages.
* Maintain correspondence and document logs, ensuring efficient communication with internal and external parties.
* Assist in establishing and maintaining a document management system.
* Organize conferences for the CEO, including venue and catering arrangements.
* Raise purchase orders and coordinate payments with the accounts department.
* Prepare documentation as requested by the CEO or their delegate.
* Support clinical meetings by maintaining accurate minutes in line with accreditation standards.
* Manage notifications for staff performance reviews and assist with uniform distribution and coverage from the casual pool as needed.
Your Profile:
* Significant experience supporting multiple Executives
* Clear and confident verbal and written communication skills;
* Highly organised methods of working with a sharp eye for detail;
* High proficiency with MS suite, including Word, Excel and PowerPoint;
* Valid 'C' class manual drivers licence
What's On Offer:
* Professional Advancement: Elevate your career with opportunities for personal and professional growth
* Collaborative Network: Benefit from the camaraderie and expertise of a talented community of professionals who share your dedication to excellence.
* Exposure to Leadership: Gain valuable exposure to high-level decision-making and leadership strategies as you work closely with our executive team.
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