Job Title: Workforce Services Administrator
Location: Karratha, WA
We are seeking a highly organized and detail-oriented Workforce Services Administrator to join our Pluto Train 2 Project team. This role will support the Workforce Services function, working closely with the broader team and implementation of the Workforce Services strategy.
Responsibilities:
* Understanding and personally complying with Project environmental, safety, and health philosophy, systems, and requirements.
* Maintaining confidentiality of sensitive craft professional personnel files, queries, and information.
* Complying with Bechtel and Workforce Services department policies and practices.
* Assisting in coordinating meeting arrangements and catering services for department functions.
* Supporting the broader administrative team in ordering office supplies and maintaining a supply cabinet.
* Publishing, translating, and distributing department bulletins throughout office crib and ablution facilities.
* Performing data entry into Workforce Services Systems such as Training / Accreditation / Qualification and Performance Evaluations.
* Supporting new hire mobilization and orientations.
* Assisting in development and deployment of site orientation induction and onboarding materials and SME VOC scheduling.
* Collecting information and data in support of Workforce Services specific task/activities.
* Maintaining filing system for project files, including legal correspondence, verifications, and other documentations.
* Badging New Starters and facilitating mobilization.
* Creating, maintaining, and archiving employee training files (including scanning and filing).
* Collecting, verifying, uploading, and entry of qualifications and competencies for New Starters post mobilization.
* Printing, collating, maintaining CTO (energized tool assessment) materials.
* Maintaining accurate training, VOC, CTO records.
* Ensuring all training-related materials and resources are up to date and accessible.
* Serving as the primary point of contact for VOC enquiries.
* Running reports on training, VOC activities/compliance.
* Scheduling VOCs, off-site training.
* Maintaining rosters, requesting flights & accommodation, leave requests, and TAFE blocks for apprentices.
* Tracking employee's competencies and renewal periods to maintain current and accurate compliance-based documentation e.g. HRWL, Working at Heights & Confined Space Entry.
Requirements:
* Minimum 5 years working in an administrative capacity, supporting functions such as Training / HSE, Human Resources or People and Culture.
* Administrative assistant or Industrial project support experience.
* Intermediate knowledge of Recruitment and Onboarding systems.
* High-level administration skills/experience including: data entry, preparing correspondence, MS Suite – Outlook, Word & Excel (SAP is desirable).
* General understanding of records management (for example Aconex or Teambinder) and processing requirements in a construction environment.
* Solutions-focused with excellent verbal and written communication skills.
* Maintaining project or departmental filing systems.
* Proven time management skills and team-oriented.
* High attention to detail and compliance-orientated.
* Be highly organized and task-oriented with the ability to deliver on multiple priorities.
Additional Information: This position has responsibilities that include exposure to changing environmental, construction, and operational conditions, which may include: extensive walking in and around an active construction and/or operations site, climbing ladders, working at heights from work platforms including scaffolding, and mobile elevating work platforms (MEWPs), use of personal fall arrest equipment, walking and working on uneven surfaces, working in constricted and/or confined spaces, variable work shifts (e.g., day, night, weekends, 1st, 2nd, 3rd shift, etc.), and work in inclement weather.
Total Rewards/Benefits: We offer a market-aligned salary package and annual discretionary performance bonus scheme in place, employee wellbeing is also at the centre of our business - promoted through our strong health and safety focus and private health cover including access to a leading employee assistance program.