An exciting opportunity exists for a highly motivated Executive Support Officer to provide exceptional administrative and executive support to two Directors within the Teaching and Learning Branch. This full-time, fixed-term role (until 28 August 2025) is integral to ensuring the smooth operation of the branch by managing critical administrative functions and facilitating key business processes.
About the Department
The department provides a wide range of learning and development support and services.
The department provides policy leadership, plans for the future of education in Victoria and leads key cross-sector collaboration. The department plays an important system steward role by providing support, guidance, oversight and assurance across early childhood and school education systems, as well as directly providing school education and 50 new early learning centres.
Curriculum and Teaching Practice Division
Curriculum and Teaching Practice Division (CTPD) works collaboratively across the department, with schools, and with stakeholders to co-design and implement initiatives that support schools to deliver high-quality curriculum and teaching programs. CTPD has primary responsibility for the provision of advice and implementation support to government schools to deliver the Victorian Curriculum. Drawing on contemporary research and practice evidence, CPTD's work contributes to ongoing improvements in student outcomes by flexibly responding to student needs and aspirations, as well as those of school communities.
CTPD has three branches: Literacy, Languages, the Arts and Humanities; Numeracy, STEM and Digital Learning; and Teaching and Learning. Across these branches, key functions include:
* providing policies and guidance in areas such as assessment and reporting, languages education, Holocaust education, literacy instruction, mathematics and numeracy education, and artificial intelligence
* developing lesson plans, toolkits and other teaching and learning resources for classroom use
* designing and delivering high-quality professional learning in key curriculum areas
* developing and managing the Arc Platform and implementing high-quality teaching and learning software
* fostering student, family and community engagement through programs like the Premiers' Reading Challenge, Books in Prep Bags, and community language schools.
The Teaching and Learning Branch has three units -- the: Curriculum, Assessment and Reporting Unit; Teaching Professional Practice Unit; and Lesson Plans Project Coordination Unit.
About the Role
An exciting opportunity exists for a highly motivated Executive Support Officer to provide exceptional administrative and executive support to two Directors within the Teaching and Learning Branch. This full-time, fixed-term role (until 28 August 2025) is integral to ensuring the smooth operation of the branch by managing critical administrative functions and facilitating key business processes.
In this role, you will:
* Manage the diaries and inboxes of two Directors, including scheduling meetings, booking meeting rooms, coordination of video conferencing, and preparation of meeting minutes.
* Support the coordination of incoming and outgoing briefings and correspondence.
* Provide high-quality administrative support across local corporate services, including financial and HR administration.
* Assist the leadership team in monitoring and progressing key branch processes such as strategic planners, briefings, and budgets.
* Liaise with key stakeholders across the division and department, fostering strong working relationships.
* Contribute to a positive and professional workplace culture aligned with the Department of Education's values.
* Undertake other duties as directed by the Directors.
Attributes
To succeed in this role, you will demonstrate initiative, flexibility, and excellent stakeholder engagement skills. You will have a strong ability to manage competing priorities while working collaboratively across the branch and broader department.
Desirable Qualifications and Experience
* Experience working within the Victorian Government, preferably within the Department of Education.
* Familiarity with key departmental systems such as Oracle is highly regarded.
Further Information
For more details regarding this position please see attached position description for the capabilities to address in application.
The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page
Applicants requiring adjustments can contact the nominated contact person.
Information about the Department of Education's operations and employment conditions can be located at .
For further information pertaining to the role, please contact Geoff Laws – Senior Project Officer, Lesson Plans via geoff.laws@education.vic.gov.au
Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.
Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g large print) due to any viewing difficulties or other accessibility requirements.
Applications close 11:59pm on 16 April 2025.