12-Month Maternity Leave Contract
Bravus Mining and Resources is a Queensland mining company that focuses on delivering successful outcomes for its business, customers, employees, and the regional communities it serves.
The company owns and operates the Carmichael mine, which is a thermal coal mine in the Galilee Basin, approximately 160km northwest of Clermont. The mine provides direct employment in permanent roles for over 1,200 Queenslanders and produces around 10 million tonnes per annum of high-quality coal for the export market.
About the Role
We are seeking an experienced Executive Assistant to support our Chief Operating Officer (COO) and his Leadership Team on a 12-month Maternity Leave Contract. This position will be based in our Townsville Headquarters and has an expected start date of early-to-mid March.
Key Responsibilities
* Schedule and Diary Management: Organising the COO's calendar and that of the leadership team
* Travel Coordination: Arranging travel itineraries, including flights and accommodation
* Correspondence Management: Handling incoming and outgoing communications professionally
* Expense Reporting: Preparing accurate corporate credit card reconciliations and claims
* Meeting Coordination: Scheduling meetings, booking venues, and organising catering
* Minutes: Documenting meeting discussions and action items
* Office Management: Overseeing office supplies, facilities, and vendor coordination
* Cross-Functional Support: Assisting other departments during peak periods
* Invoice Processing: Managing accurate invoice processing in coordination with finance
* Confidentiality: Handling sensitive information with discretion
* Presentation Preparation: Assisting with presentations for internal and external engagements
* Stakeholder Engagement: Managing communication with stakeholders
* Ad-Hoc Tasks: Performing additional duties as required
Requirements
We seek an adaptable, solutions-focused candidate with a minimum of 3 years' experience as an Executive Assistant, preferably in the mining or construction industry.
Key qualifications include:
* Strong ability to maintain confidentiality of information
* Proficiency in Microsoft Office and SharePoint
* Expertise in diary management, travel coordination, and minute-taking
* Strong organisational, multitasking, and time management skills
* High attention to detail and excellent communication skills
* Ability to work independently and as part of a team
* Strong relationship-building skills at all levels