Job Summary: The Junior Receptionist/Administrative Assistant is responsible for providing general administrative and clerical support to ensure the efficient operation of the office.
This role involves handling front-desk duties, answering and directing phone calls, assisting with administrative tasks, and supporting team members as needed.Key Responsibilities:Reception and Front Desk:Greet and assist visitors, ensuring a professional and welcoming atmosphere.Answer phone calls, direct them to the appropriate department, or take messages when necessary.Manage the reception area, ensuring it is clean, organized, and presentable.Administrative Support:Assist with scheduling appointments, meetings, and conference room bookings.Maintain office supplies inventory and place orders as needed.Assist with basic document preparation, filing, and data entry tasks.Handle incoming and outgoing mail, packages, and deliveries.Team Support:Provide administrative support to staff and management, such as coordinating meetings or helping with day-to-day tasks.Assist with maintaining and updating company databases, records, or spreadsheets.Prepare or assist in preparing reports, presentations, and other documents as required.Communication and Coordination:Communicate effectively with internal staff, clients, and external vendors.Ensure all inquiries, either by phone or in person, are handled promptly and professionally.Assist with organizing and coordinating company events or meetings as needed.Required Skills and Qualifications:High school diploma or equivalent; additional qualification in office administration or related field is a plus.Previous experience in an office or customer service role is advantageous but not required.Strong verbal and written communication skills.Proficiency in Microsoft Office (Word, Excel, PowerPoint) or similar office software.Ability to manage multiple tasks and prioritize effectively.Excellent organizational skills with attention to detail.Friendly, approachable, and professional demeanour.Ability to handle confidential information with discretion.Ready to Apply?If this sounds like the perfect opportunity for you, click "Apply Now" to register your interest and start your journey with JMS.#J-18808-Ljbffr