Before you apply, are you:
Energetic: You can tackle any situation with enthusiasm and determination.
Enthusiastic: You're highly motivated and naturally enthusiastic about what you do and that's reflected in the way you behave and talk.
Empathetic: You are friendly, personable and a team player. You genuinely care about providing exceptional service to our customers, clients and staff members.
Japanese & English speaking Executive Assistant to Chairman
This is a unique opportunity for a highly organised and experienced Executive Assistant to provide high-level administrative support to the Chairman and other members of the Executive Committee. The role involves managing board schedules, preparing board documents, translating information from Japanese to English and vice versa to ensure the smooth operation of the executive function.
Key Responsibilities:
1. Coordinate the scheduling of Board meetings and prepare Board reports and other documents as required
2. Manage overall office management for the corporate Head Office, acting as the primary contact for building management, cleaners and other tradespeople.
3. Order stationery and other office & kitchen supplies as required to maintain smooth operations.
4. Manage and monitor building access passes
5. Schedule monthly management meetings and ensure logistical arrangements are in place
6. Take meeting minutes and follow up on action items as required
7. Translate documents from English to Japanese and vice versa for the Chairman and ExCo as directed
8. Manage and upload content for the Secure Parking website to maintain accurate and up-to-date information
Our ideal candidate requires:
9. Fluent in both Japanese and English
10. Bachelor's degree in Business Administration or a related field
11. Proven experience as an administrative assistant or similar role
12. Ability to translate documents from English to Japanese & vice versa
13. Excellent time management skills
14. Strong attention to detail and effective organisational skills
15. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
16. Discretion and confidentiality in handling sensitive information
17. Ability to work independently and prioritize tasks effectively
18. Detail-oriented with a high level of accuracy.